Creditors Clerk

Village n Life; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Village n Life is seeking a Creditors Clerk to manage the full creditor function across the group. You will process supplier invoices, reconcile accounts, and ensure timely payments, collaborating with internal teams and suppliers to maintain accurate records.

The role requires attention to detail, solid Excel skills, and experience with Sage Evolution and related financial processes. A supportive finance team environment and diverse supplier base await.

Qualifications

• Matric and basic accounting knowledge.
• A financial qualification is advantageous.
• Experience in creditor/accounts payable is advantageous.
• Experience with Sage Evolution or similar software is advantageous.
• Strong Excel/MS Office skills.

Responsibilities

• Receive, verify and process supplier invoices with PO approvals.
• Perform supplier invoice audits to ensure accuracy and compliance.
• Capture supplier invoices on Sage Evolution.
• Ensure invoices are captured within deadlines.
• Perform monthly supplier reconciliations and age analysis.
• Create and provide payment requisitions with reconciliations.
• Import bank statements and allocate supplier payments.
• Maintain supplier records and VAT compliance.
• Assist with external audits and respond to queries.

Skills

Accounts Payable

Attention to detail

Time management

Communication

Problem solving

Education

Grade 12 (Matric)

NQF Level 4 or higher

Financial Diploma or relevant financial qualification

Tools

Sage Evolution

Pastel Partner

Lightyear

Excel

Nedbank platforms

Job description

This role forms part of the Finance team within the Village n Life hospitality group, supporting the Financial Managers and wider Finance team with the day-to-day management of supplier accounts, invoice processing, reconciliations and supplier payments across the group.

The Role

As a Creditors Clerk, you’ll be responsible for managing the full creditor's function, ensuring that supplier invoices are accurately processed, supplier accounts are reconciled, and payments are made within the required timeframes. You'll work closely with internal departments, management, suppliers and the Finance team to maintain accurate financial records, ensure compliance with financial controls and support the smooth running of the accounts payable function.

Key Responsibilities

• Receive verify and process supplier invoices, ensuring all invoices are supported by approved purchase orders and the necessary supporting documentation.
• Perform thorough audits and checks on supplier invoices before processing to ensure accuracy and compliance with company procedures.
• Capture and process supplier invoices accurately on Sage Evolution.
• Ensure all invoices are captured within deadline.
• Perform monthly supplier reconciliations on all suppliers in age analysis.
• All suppliers to be added as beneficiary on Nedbank site.
• Follow up with internal managers and suppliers to sort out reconciling items.
• Ensure all supplier accounts are fully reconciled and approved before being prepared for payment.
• Create payment requisitions, including the relevant invoices, supplier reconciliations and supplier ledger information.
• Import bank statements into accounting software.
• Ensure supplier payments are accurately allocated and posted to the correct accounts.
• Send remittance advice to suppliers to ensure payments are correctly allocated against outstanding invoices.
• Ensure supplier age analysis is accurate and up to date following cashbook processing and payment allocations.
• Monitor supplier accounts to prevent duplicate payments and identify and resolve debit balances where required.
• Ensure all invoices paid and supporting documentation are accurately filed and readily accessible.
• Maintain accurate and up-to-date supplier records, reconciliations and payment schedules.
• Ensure compliance with VAT requirements, including verifying supplier VAT registration details and the accuracy of VAT reflected on invoices.
• Apply appropriate financial controls and ensure all creditor transactions are processed in accordance with the company's financial manual.
• Prepare and maintain the creditors audit file for review by the Balance Sheet Manager ahead of external audits.
• Assist Financial Managers with external audit queries and provide supporting supplier documentation when required.
• Manage finance-related email correspondence and respond to supplier queries professionally and timeously.
• Build and maintain strong working relationships with suppliers, internal departments and the wider Finance team.
• Support Financial Managers and Bookkeepers with creditor-related queries and ad-hoc financial requests.
• Assist the Finance team with additional duties and responsibilities as required.

What We're Looking For

• Grade 12 (Matric).
• Basic accounting knowledge (NQF Level 4 or higher).
• Financial Diploma or relevant financial qualification is advantageous.
• Previous experience in a Creditors Clerk or Accounts Payable role is advantageous.
• Previous experience in a Payments Clerk role is advantageous.
• Experience working with Sage Evolution is advantageous.
• Pastel Partner experience is advantageous.
• Lightyear experience is advantageous.
• Experience with Nedbank banking platforms and payment processing is advantageous.
• Intermediate to advanced MS Office skills, particularly Excel.
• Sound understanding of creditor accounts, supplier reconciliations and age analysis.
• Good understanding of VAT processing and statutory requirements.
• Strong knowledge of invoice processing, payment allocations and banking reconciliations.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to work quickly, efficiently and accurately in a deadline-driven environment.
• Strong analytical and problem-solving skills.
• Good communication and interpersonal skills, with the ability to engage professionally with suppliers and internal stakeholders.
• Accountable, dependable and well organised.
• Ability to work independently and effectively as part of a team.
• Able to manage competing priorities and remain resilient under pressure.
• Takes pride in the quality and accuracy of their work.
• Willingness to work overtime when required.
• Able to communicate confidently and professionally in English.

What We Offer

• A key finance role within the Village n Life hospitality group.
• Exposure to a diverse supplier base and group-wide financial operations.
• Opportunities to develop and strengthen your financial and accounting skills.
• Growth and development opportunities within the group.
• A collaborative and professional working environment.
• Competitive package aligned with experience and skill set.