Corporate Event Planner - High-Profile Clients

Placements24; South Africa; On-site; ZAR 300,000 - 540,000; Full time

Job summary

Placements24 in Pretoria is seeking a Corporate Event Planner to design, coordinate, and execute a broad range of corporate events, from executive retreats to large conferences and galas. You will manage budgets, source venues, and coordinate on-site logistics to deliver high-impact experiences aligned with brand objectives.

The role requires at least 4 years in corporate event planning, strong vendor negotiation skills, and exceptional client management.

Qualifications

• A minimum of 4 years of experience in corporate event planning.
• Proven experience in managing complex budgets and negotiating contracts with vendors.
• Excellent understanding of event logistics, production, and on-site management.

Responsibilities

• Plan, organize, and execute a variety of corporate events for clients in Pretoria, ensuring all objectives are met.
• Develop detailed event proposals, budgets, and timelines, managing them effectively throughout the planning process.
• Source and negotiate with venues, caterers, and other vendors to secure the best services and pricing.
• Manage client relationships, understanding their needs and ensuring their vision is brought to life.
• Oversee event logistics, including registration, audiovisual requirements, staffing, and on-site management.
• Coordinate with internal teams (catering, marketing, sales) to ensure seamless event delivery.
• Conduct post-event evaluations and prepare detailed reports on successes and areas for improvement.
• Stay updated on industry trends and innovative event concepts to offer cutting-edge solutions.
• Ensure all events comply with relevant health, safety, and legal regulations.
• Manage multiple projects simultaneously while maintaining a high level of quality and attention to detail.

Skills

Budget management

Vendor negotiation

Event logistics

Client management

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a leading corporate event planning and catering firm based in Pretoria, is seeking a talented and detail-oriented Corporate Event Planner. This role focuses on designing, coordinating, and executing a wide range of corporate events, from executive retreats and product launches to large-scale conferences and galas. The ideal candidate will have a proven ability to manage complex logistics, work with demanding clients, and deliver exceptional event experiences that align with corporate branding and objectives. You will be responsible for all aspects of event management, including budgeting, vendor selection, venue sourcing, on-site coordination, and post-event analysis. This position offers a fantastic opportunity to work with prestigious corporate clients in Pretoria and contribute to high-impact events.

Key Responsibilities

• Plan, organize, and execute a variety of corporate events for clients in Pretoria, ensuring all objectives are met.
• Develop detailed event proposals, budgets, and timelines, managing them effectively throughout the planning process.
• Source and negotiate with venues, caterers, and other vendors to secure the best services and pricing.
• Manage client relationships, understanding their needs and ensuring their vision is brought to life.
• Oversee event logistics, including registration, audiovisual requirements, staffing, and on-site management.
• Coordinate with internal teams (catering, marketing, sales) to ensure seamless event delivery.
• Conduct post-event evaluations and prepare detailed reports on successes and areas for improvement.
• Stay updated on industry trends and innovative event concepts to offer cutting-edge solutions.
• Ensure all events comply with relevant health, safety, and legal regulations.
• Manage multiple projects simultaneously while maintaining a high level of quality and attention to detail.

Requirements

• A minimum of 4 years of experience in corporate event planning, preferably with a strong background in catering or a related hospitality field in Pretoria.
• Proven experience in managing complex budgets and negotiating contracts with vendors.
• Excellent understanding of event logistics, production, and on-site management.
• Exceptional communication, interpersonal, and client management skills.
• Strong organizational and project management abilities, with the capacity to handle multiple events concurrently.
• Proficiency in event management software and Microsoft Office Suite.
• Creativity and a passion for delivering unique and memorable event experiences.
• Ability to work under pressure and adapt to changing circumstances.
• Flexibility to work occasional evenings and weekends as required for events.
• Knowledge of the Pretoria corporate landscape and event venues is a plus.

Benefits

Our client offers a competitive salary, commensurate with experience, and potential for bonuses based on event success. Generous opportunities for professional growth and development in the event planning industry. Work on exciting and high-profile corporate events for leading organizations in Pretoria. A dynamic and collaborative team environment. Be part of a company known for its innovative approach to event management. This role provides excellent exposure and career advancement prospects within the corporate events sector.