Conveyancing Secretary

Cecile Personnel (Pty) Ltd; Stellenbosch; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Cecile Personnel (Pty) Ltd is hiring a Legal Secretary/Conveyancing professional to manage bond instructions, draw and dispatch documents, handle bond cancellations and oversee transfers and Deeds Registry transactions.

You will prepare conveyancing files, liaise with clients and correspondents, and maintain FICA compliance while ensuring accurate filing systems and efficient portfolio management.

Qualifications

• Matric essential.
• Conveyancing qualification advantageous.
• 810 years conveyancing experience.
• ABSA Bank experience essential.
• Experience in township and sectional title developments advantageous.
• Exposure to different bank sites advantageous.
• Full working knowledge of MS Office.

Responsibilities

• Taking bond instructions, including commercial and notarial bonds.
• Drawing, checking and dispatching legal documents.
• Attending to bond cancellations.
• Managing transfers and ancillary Deeds Registry transactions.
• Preparing and maintaining accurate conveyancing files.
• Administering conveyancing matters, including ABSA bond and transfer practices.
• Attending to correspondent instructions.
• Managing the finances of conveyancing matters.
• Liaising with clients, correspondents and internal stakeholders.
• Conducting property, person and company searches.
• Running and administering your own portfolio.
• Managing FICA administration and follow-ups.
• Maintaining accurate hard-copy and electronic filing systems.

Skills

MS Office

Conveyancing knowledge

Conveyancing systems knowledge

Education

Matric

Conveyancing qualification

Tools

Lexis Convey

Lotus Notes

Web Convey

E4

Windeed

Job description

Key Responsibilities

• Taking bond instructions , including commercial and notarial bonds
• Drawing, checking and dispatching legal documents
• Attending to bond cancellations
• Managing transfers and ancillary Deeds Registry transactions
• Preparing and maintaining accurate conveyancing files
• Administering conveyancing matters, including ABSA bond and transfer practices
• Attending to correspondent instructions
• Managing the finances of conveyancing matters
• Liaising with clients, correspondents and internal stakeholders
• Conducting property, person and company searches
• Running and administering your own portfolio
• Managing FICA administration and follow-ups
• Maintaining accurate hard-copy and electronic filing systems

Requirements

• Matric essential
• Legal Secretary / Conveyancing qualification advantageous
• 810 years conveyancing experience
• ABSA Bank experience essential
• Experience in township and sectional title developments advantageous
• Exposure to different bank sites advantageous
• Full working knowledge of MS Office
• Strong knowledge of conveyancing systems, including:Lexis Convey Lotus Notes Web Convey E4 Windeed