Conveyancing Secretary (Absa Bonds & Transfers)

ARCS; Somerset West; On-site; ZAR 360,000 - 480,000; Full time

Job summary

ARCS in Western Cape seeks a conveyancing secretary with strong experience in bonds and transfers to manage busy matters and ensure high-quality file administration. You will handle Absa bond instructions, liaise with stakeholders and maintain rigorous FICA and record-keeping standards.

The role requires Matric and a conveyancing background, with Absa Bank experience considered essential and township/sectional title experience advantageous.

Qualifications

• Matric is essential.
• A conveyancing qualification or legal secretary background is advantageous.
• Experience in conveyancing and transfers in a busy property practice is required.
• Experience with Absa Bank is essential.

Responsibilities

• Attend to Absa bond instructions, including preparing, checking and dispatching documentation.
• Manage bond cancellations and related conveyancing requirements.
• Attend to property transfers and Deeds Office transactions.
• Manage transfers from instruction to completion and maintain files.
• Oversee administration of conveyancing matters and related processes.
• Attend to correspondent instructions and related matters.
• Assist with the financial administration of conveyancing matters.
• Liaise with clients, correspondents and internal/external stakeholders.
• Conduct property, person and company searches.
• Complete FICA requirements and maintain accurate matter records.

Skills

Bonds & transfers

Property law

Stakeholder liaison

Education

Matric

Conveyancing qualification (advantage)

Tools

Lexis Convey

Web Convey

E4 / portal-based systems

Lotus Notes

Job description

Key Responsibilities

• Attending to Absa bond instructions, including the preparation, checking and dispatch of documentation.
• Managing bond cancellations and related conveyancing requirements.
• Attending to property transfers and ancillary Deeds Office transactions.
• Managing transfer matters from instruction through to completion.
• Preparing and maintaining accurate conveyancing files, both electronic and hard copy.
• Managing the administration of conveyancing matters, including Absa bond and transfer processes.
• Attending to correspondent instructions and related conveyancing matters.
• Assisting with the financial administration of conveyancing matters.
• Liaising with clients, correspondents and relevant internal and external stakeholders.
• Conducting property, person and company searches.
• Managing and administering an allocated portfolio of conveyancing matters.
• Completing and following up on FICA requirements.
• Ensuring that filing systems and matter records remain accurate and up to date.
• Working independently while ensuring that strict deadlines and quality standards are consistently met.

Minimum Requirements

• Matric essential.
• A legal secretary or conveyancing qualification would be advantageous.
• 810 years conveyancing experience, preferably within a busy property practice.
• Previous Absa Bank experience is essential.
• Strong experience in bonds and transfers.
• Experience with township and sectional title developments would be advantageous.
• Experience working across different banking platforms/sites would be advantageous.
• Solid and stable conveyancing secretarial background.
• Full working knowledge of Microsoft Office.

Systems Experience

• Working knowledge of conveyancing and related property systems, including:
• Lexis Convey
• Web Convey
• Windeed
• E4 / portal-based systems
• Lotus Notes