Senior Conveyancing Secretary

Helderberg Personnel; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Helderberg Personnel is seeking a Conveyancing Secretary in Paarl to manage bond registrations from instruction to lodgement and registration. You will liaise with banks, clients and stakeholders, preparing and reviewing conveyancing documents to ensure deadlines are met.

The role requires attention to detail, excellent communication, and the ability to work independently under pressure while maintaining organised records and providing strong administrative support to conveyancers.

Qualifications

• Grade 12 (Matric) is required.
• A post-matric qualification in conveyancing or related field is advantageous.

Responsibilities

• Manage and process bond registrations from instruction through to lodgement and registration
• Liaise with banks, clients, and relevant stakeholders
• Prepare and review conveyancing documentation
• Ensure compliance with bank requirements and deadlines
• Maintain accurate file management and record keeping
• Provide administrative support to conveyancers

Skills

Attention to detail

Communication

Independence under pressure

Organization

Team player

Education

Grade 12 (Matric)

Post-matric qualification in conveyancing or legal support

Tools

LexisConvey

e4

Stordoc

LexisSign

GhostPractice

Job description

Key Responsibilities:

• Manage and process bond registrations from instruction through to lodgement and registration
• Liaise with banks, clients, and relevant stakeholders
• Prepare and review conveyancing documentation
• Ensure compliance with bank requirements and deadlines
• Maintain accurate file management and record keeping
• Provide administrative support to conveyancers

Minimum Requirements:

• Grade 12 (Matric)
• Relevant post-matric qualification (advantageous)

Experience Required:

• Minimum 3 years’ experience as a Conveyancing Secretary
• Proven experience in bond registrations
• Experience working with major banks including ABSA, Standard Bank, Investec, and FNB

Systems & Software:

• LexisConvey
• e4
• Stordoc
• LexisSign
• GhostPractice

Skills & Competencies:

• Strong attention to detail and accuracy
• Excellent communication skills
• Ability to work independently and under pressure
• Strong organisational and time management skills
• Team player with a positive and professional attitude