Conveyancing Secretary

Dante Personnel Recruitment (Pty) Ltd; Overberg Test Range; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Dante Personnel Recruitment (Pty) Ltd. seeks a Conveyancing Secretary for Boland/Winelands, Western Cape. A Matric is essential and a conveyancing qualification is advantageous; 8–10 years of conveyancing experience and Absa Bank knowledge are required.

You will manage bond instructions, cancellations, transfers and ancillary deeds, prepare and file documents, handle FICA compliance, and liaise with clients and correspondents to keep files accurate and up-to-date.

Qualifications

• Matric essential and conveyancing qualification advantageous
• Minimum 8–10 years conveyancing experience
• Experience with Absa Bank essential
• Experience in transfers, registrations and notarial deeds
• FICA administration and compliance knowledge

Responsibilities

• Taking bond instructions including commercial and notarial bonds and drafting documents
• Attending to bond cancellations
• Handling transfers and ancillary deeds registry transactions
• Preparing files accurately and according to specifications
• Administering conveyancing practice and Absa bond/transfer processes
• Liaising with clients, correspondents and internal deeds office staff
• Conducting searches and managing own portfolio
• Ensuring filing systems (hard copy and electronic) are up-to-date
• Maintaining attention to detail and high-quality output
• Ability to multi-task and meet strict deadlines

Skills

Attention to detail

Organizational skills

Independent work

Deadline-driven

Education

Matric Essential

Conveyancing qualification advantageous

Tools

Lexis Convey

Lotus Notes

Web Convey

E4

Windeed

Job description

• Matric Essential
• Legal secretary/ conveyancing qualification advantageous
• Minimum of at least 8-10 years Conveyancing experience
• Experience with Absa Bank essential
• Experience in township and sectional title developments, and different bank sites would be advantageous
• Full working knowledge of all MS packages
• In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, Web Convey, E4 (portal based) and Windeed
• Taking bond instructions including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of documents and dispatching documents to clients
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions essential
• Preparing files accurately and according to specifications
• Administering and organizing conveyancing practice in general, including Absa bond practice and transfer practice
• Attending to conveyancing matters, including correspondent instructions
• Attending to finances of all conveyancing matters
  Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
• Conducting property, person and company searches
• Running and administrating own portfolio
• FICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)
• Attention to detail & Quality focused
• Ability to multi-task & have good organizational skills
• Ability to work independently and meet strict deadlines
• Solid and stable conveyancing secretarial experience
  required

CONVEYANCING SECRETARY Boland / Winelands, SA - Western Cape, ZA