Contract Administrator

Surgo PTY Ltd; Midrand; On-site; ZAR 254,000 - 304,000; Full time

Job summary

Surgo (Pty) Ltd in Midrand, Gauteng seeks a Contract Administrator for a 3-month fixed-term assignment focused on tender management and administration. You will support evaluation, adjudication, award, and contract administration processes, ensuring compliance and timely documentation.

The role demands practical tender experience, meticulous administration, and the ability to work independently with Contract Managers and evaluation teams under tight deadlines.

Qualifications

• Diploma in Supply Chain Management or Procurement is required.
• Higher qualification in Supply Chain/Procurement is advantageous.
• Candidates must have a relevant Supply Chain/Procurement qualification.

Responsibilities

• Administer tender processes and maintain accurate tender documentation.
• Support tender processes from closure through evaluation, adjudication and award.
• Review tender submissions against mandatory and administrative requirements.
• Coordinate tender evaluation processes and documentation.
• Prepare evaluation schedules, checklists and scoring records.
• Maintain audit trails and ensure documentation is compliant and complete.
• Assist with contract award administration and documentation.
• Capture and maintain tender/contract information in e-procurement systems.
• Monitor deadlines and ensure timely tender administration.
• Liaise with internal stakeholders and external parties as required.

Skills

Tender management

Tender evaluation

Documentation control

Audit trails

Planning & organising

Multi-tasking

Communication

Excel

Word

E-procurement systems

Education

Diploma in Supply Chain Management or Procurement

Higher qualification in Supply Chain/Procurement (advantage)

Tools

E-procurement/e-tendering systems

Job description

CONTRACT ADMINISTRATOR – 3-MONTH FIXED-TERM CONTRACT

Position: Contract Administrator

Contract Period: 3 Months – Fixed-Term Contract

Remuneration: Up to R25,000 Cost to Company (CTC) per month

Location: Midrand, Gauteng

Reporting To: Contract Manager

Purpose of the Position

Our client requires an experienced Contract Administrator with strong tenderadministration and tender evaluation experience to provide short-term support to theContract Management function.

The successful candidate will provide administrative and operational support throughout thetender evaluation, adjudication, award and contract administration process.

This is not a Buyer, Logistics, Vendor Management or general purchasing position.

The primary focus of the role is tender management and administration, particularly theevaluation stage of the tender process. The successful candidate must have practicalexperience working with tender submissions, evaluation criteria, compliance requirements,evaluation documentation and tender administration.

The candidate will not be responsible for compiling or writing tender specifications as theprimary function of the role.

Key Responsibilities

• Administer tender processes and maintaining accurate tender documentation andrecords
• Support the tender process from tender closure through evaluation, adjudicationand award
• Review tender submissions against prescribed mandatory and administrativerequirements
• Assist with the coordination and administration of tender evaluation processes
• Work with evaluation criteria and evaluation documentation, including mandatoryrequirements, functionality/technical evaluations and pricing information whereapplicable
• Prepare and maintain evaluation schedules, checklists, scoring documentationand supporting records
• Check tender submissions for completeness and ensuring that the requiredsupporting documentation is available for evaluation
• Coordinate documentation required by evaluation and adjudication committees
• Record and maintain accurate evaluation outcomes, recommendations andsupporting documentation
• Maintain a clear and complete audit trail throughout the tender evaluation andaward process
• Assist Contract Managers with the administration of tender and contract portfolios
• Ensure that tender and contract documentation is appropriately filed and maintainedin accordance with procedures
• Assist with contract award administration and ensuring that the requireddocumentation is completed and recorded
• Capture and maintain accurate tender and contract information on applicableelectronic/e-procurement systems
• Monitor deadlines and ensuring that tender administration activities are completedwithin prescribed timeframes
• Liaise professionally with internal stakeholders, member institutions and otherrelevant parties where required
• Provide general contract administration support to the Contract Manager during thethree-month assignment.

Minimum Qualification – NON-NEGOTIABLE

• Diploma in Supply Chain Management or Procurement / Supply Chain Management
• Relevant higher qualification may be considered advantageous; however, candidates musthave an appropriate Supply Chain/Procurement qualification

Required Experience – NON-NEGOTIABLE

• Practical tender management/tender administration experience,with specific experience in the evaluation of tenders
• Tender administration
• Tender evaluation processes
• Evaluation of tender submissions against mandatory requirements
• Functionality/technical evaluation administration
• Tender compliance checking
• Evaluation schedules and documentation
• Tender committee/evaluation committee administration
• Maintain tender evaluation records and audit trails
• E-procurement/e-tendering systems or similar electronic procurement platforms
• Work within prescribed procurement policies, procedures and deadlines
• Experience in a public-sector, higher-education, corporate procurement or similarly regulated tender environment will be advantageous

Required Skills and Competencies

• Strong understanding of tender and procurement processes
• Strong tender evaluation administration skills
• High level of accuracy and attention to detail
• Ability to interpret tender requirements and evaluation criteria
• Strong administrative and document-control capabilities
• Ability to maintain complete and accurate audit trails
• Excellent planning and organisational skills
• Ability to manage multiple tenders/tasks and demanding deadlines
• Strong written and verbal communication skills
• Good problem-solving ability
• Strong Microsoft Excel and Word skills
• Knowledge or experience of e-procurement/e-tendering systems
• Ability to work independently while supporting Contract Managers and evaluationteams

Important Information

Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed to maintaining diversity in its appointments. Surgo (Pty) Ltd therefore also encourages people with disabilities and from other diverse backgrounds to apply.
Due to the high volume of applications, should you not receive feedback within three months of submission, please consider your application unsuccessful. We encourage you to reapply for future opportunities.
Surgo (Pty) Ltd does not charge any application fees.
Your CV will be kept on our database for future opportunities. Should you prefer that we do not retain your details, please contact: [e-mail]