Lead Contract Administrator (Contracts & Procurement) – Mining Projects

Marvel Placement Consultant; Klerksdorp; On-site; ZAR 900,000 - 1,350,000; Full time

Job summary

Marvel Placement Consultants seeks a Senior Contracts & Procurement Specialist to manage the full lifecycle of mining-related contracts on site in Klerksdorp, North West. The role requires a Bachelor's Degree or Diploma and at least 8 years in contract administration within mining, EPCM, construction, or heavy industry.

You will oversee procurement support, tender processes, cost management and commercial governance, ensuring audit-ready records and robust stakeholder communication on-site in

Qualifications

• Grade 12 and a relevant degree or diploma as listed.

Responsibilities

• Administer the full lifecycle of engineering, construction and service contracts from award through to close-out.
• Maintain a comprehensive contract register and contract repository.
• Ensure all contractual documentation, correspondence and records remain accurate and audit ready.
• Track contractual milestones, commencement dates, renewals, expiry dates and notice periods.
• Monitor contractor compliance with contractual obligations and project requirements.

Skills

Analytical skills

Negotiation skills

Stakeholder management

Communication skills

Attention to detail

Organisational skills

On-site readiness

Contract management knowledge

Education

Bachelor's Degree or National Diploma in Quantity Surveying, Contract Management, Commerce, Construction Management, Law or related discipline

Grade 12 (Matric)

Tools

Microsoft Excel

SharePoint

ERP systems

Document management systems

Project management platforms

Job description

Minimum Requirements

• Grade 12 (Matric).
• Bachelor's Degree or National Diploma in Quantity Surveying, Contract Management, Commerce, Construction Management, Law or a related discipline.
• Minimum of 8 years' experience in contract administration and contract management within the mining, EPCM, construction or heavy industrial environment.
• Proven experience managing the full contract lifecycle on mining capital projects.
• Strong knowledge of FIDIC, NEC, GCC or other standard forms of contract.
• Extensive experience in procurement support, tender administration and commercial contract management.
• Experience in quantity surveying, cost management, budgeting and contractor payment certification.
• Strong understanding of claims management, contract variations, commercial negotiations and dispute resolution.
• Experience maintaining contract registers, contractual documentation and audit-ready records.
• Knowledge of project procurement processes, supplier management and commercial governance.
• Proficient in Microsoft Office Suite, particularly Microsoft Excel.
• Experience using document management systems, SharePoint, ERP systems and project management platforms will be advantageous.
• Excellent analytical, negotiation, communication and stakeholder management skills.
• Strong attention to detail with excellent organisational and document control abilities.
• Willingness to work on-site in Klerksdorp, North West.

Roles and Responsibilities

Contract Administration

• Administer the full lifecycle of engineering, construction and service contracts from award through to close-out.
• Maintain a comprehensive contract register and contract repository.
• Ensure all contractual documentation, correspondence and records remain accurate and audit ready.
• Track contractual milestones, commencement dates, renewals, expiry dates and notice periods.
• Monitor contractor compliance with contractual obligations and project requirements.

Contract Management

• Manage commercial contracts in accordance with FIDIC, NEC and other applicable contract conditions.
• Review contractual obligations and advise project teams on contract interpretation.
• Identify contractual risks, deviations and non-compliance and recommend appropriate corrective actions.
• Support contract negotiations, amendments and commercial decision-making.
• Ensure effective governance throughout the contract lifecycle.

Procurement & Tender Administration

• Assist with the preparation of tender documentation, scopes of work, requests for quotations (RFQs) and requests for information (RFIs).
• Support procurement during tender clarification, evaluation and adjudication processes.
• Coordinate with Procurement to ensure contractual documentation is completed prior to contract award.
• Liaise with suppliers, contractors and EPCM partners regarding contractual requirements.
• Monitor procurement activities to ensure compliance with company policies and project objectives.

Commercial & Quantity Surveying

• Support project cost management, budgeting and commercial reporting.
• Assist with preparing cost estimates, contractor cash flow forecasts and procurement operating plans.
• Review contractor payment applications and certify completed work for payment.
• Monitor contract values, expenditure and financial commitments.
• Support the preparation of final accounts and commercial close-out documentation.

Claims & Change Management

• Administer contract variations, change orders and contractual amendments.
• Monitor contractual notices, time-bar obligations and claims in accordance with contract conditions.
• Assess contractor claims and provide recommendations to project management.
• Maintain detailed records supporting contractual decisions and commercial claims.
• Support dispute avoidance and resolution processes where required.

Documentation & Reporting

• Maintain accurate contract registers, commercial records and procurement documentation.
• Prepare weekly and monthly commercial and contract administration reports.
• Monitor contract performance against key project milestones.
• Ensure all contractual documentation is appropriately controlled and archived.
• Support project audits by maintaining complete and accurate commercial records.

Stakeholder Coordination

• Work closely with Project Managers, Engineers, Procurement, Commercial Teams, Quantity Surveyors, Contractors, Suppliers and EPCM service providers.
• Attend commercial, procurement and project progress meetings.
• Provide contractual guidance and commercial support to project teams.
• Ensure effective communication between all internal and external stakeholders regarding contractual matters.
• Coordinate contract close-out activities with all relevant project stakeholders.

Compliance & Governance

• Ensure compliance with company procurement policies, commercial procedures and contract governance requirements.
• Ensure contracts are administered in accordance with FIDIC, NEC and other applicable contractual frameworks.
• Maintain audit-ready records and ensure full contractual traceability throughout the project lifecycle.
• Promote adherence to health, safety, environmental and quality standards on site.
• Drive continuous improvement initiatives within the contracts and procurement function.

Closing Date

Submissions for this vacancy will close on 6 August 2026. Late applications may still be considered until 28 August 2026.

PoPI Act Compliance

Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.