Company Secretary

Rand Mutual - RMA; Johannesburg; On-site; ZAR 900,000 - 1,400,000; Full time

Job summary

Rand Mutual - RMA is seeking a Company Secretary to lead the Group's corporate secretarial and governance function in Johannesburg. You will manage statutory needs, support the Board and committees, and ensure timely regulatory submissions and governance practices across the Group.

You will coordinate Board meetings, maintain records, and drive improvements in governance, training, and staff development, contributing to effective leadership and compliance within the organisation.

Responsibilities

• Manage The Corporate Secretarial And Governance Function: update governance framework; attend to statutory company secretarial needs; submit regulatory returns to CIPC; support Board and committees; attend Board and EXCO meetings; organise training and inductions for Board members; handle director queries; coordinate dividend communications.
• End-to-End Committee Meeting Administration: draft agendas and papers; prepare meeting packs; circulate resolutions; draft minutes and action sheets; prepare annual meeting calendar and work plans; update charters and terms of reference; maintain minute books; update director toolkits; implement procedures; administer Diligent; prepare AGM for RMA.
• Compliance And Reporting: maintain statutory records; provide governance advice to Exco; monitor legislative changes; advise on good governance; submit notifications to prudential authority.
• Team Management: set staff targets; delegate work; identify training needs; recruit staff; develop retention plans and succession; contribute to Best Company to Work For through engagement.

Job description

THE JOB AT A GLANCE

As the Company Secretary, you will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.

THE JOB AT A GLANCE

As the Company Secretary, you will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.

WHAT WILL YOU DO?

Manage The Corporate Secretarial And Governance Function

• Provide input into and update the Group governance framework
• Attend to all statutory company secretarial needs of the Group
• Prepare and submit regulatory returns to CIPC as well as relevant notifications and applications to the Prudential Authority
• Provide ongoing support to the Board and Board Committee chairs
• Attend Board and its Sub-Committee Meetings (including EXCO)
• Train the Board and Sub-Committees (Arrange external training/briefing sessions, and arrange for the induction for new Board and Sub Committee Members
• Attend to all director and committee member queries
• Coordinate dividend declaration communication to shareholders

End-to-End Committee Meeting Administration

• Prepare and draft agendas and other meeting papers for the Board and its Sub-Committees (including EXCO)
• Prepare meeting packs for the Board and its Sub-Committees
• Prepare and circulate resolutions
• Draft minutes and action sheets for the Board and its Sub-Committees (including EXCO)
• Prepare the Annual Meeting Calendar for the Board and its Sub-Committees (including EXCO)
• Update annual work plans for the Board and its Sub-Committees
• Update Board and Sub-Committee Charters and Terms of Reference
• Update minute books for the Board and its Sub-Committees (including EXCO)
• Update the annual Directors’ and Sub Committee Members’ Toolkits with updated policies/terms of reference/workplans
• Implement and maintain procedures where relevant
• Administer Diligent and upload meeting packs into Diligent for the Board and its Sub-Committees
• Attend to all preparations of the Annual General Meetings for RMA

Compliance And Reporting

• Maintain updated statutory records
• Provide general legal advice to Exco
• Provide general governance and advise on good governance practice and other services that may be required from a Company Secretary
• Monitor and communicate all legislative changes affecting the RMA Group
• Responsible for the preparation and submission of notifications and applications to the prudential authority

Team Management

• Set staff and departmental performance targets and expectations, ensuring that the targets and expectations are achieved through regular monitoring and management
• Effectively delegate work to the team
• Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements
• Assist in identifying and recruiting new staff members for the team as and when required
• Identify, develop and retain high potential employees within the team and ensure succession plans are in place for business continuity
• Contribute towards making RMA a Best Company to Work for by improving engagement levels of staff within the team through the development of sound retention and communications plans in collaboration with the HRBP.