Assistant Company Secretary

FROGG Recruitment; Wes-Kaap; On-site; ZAR 279,000 - 446,400; Full time

Job summary

FROGG Recruitment is seeking an experienced Assistant Company Secretary to join their team in Cape Town, South Africa. This role involves supporting the Company Secretary with corporate governance duties, ensuring compliance with relevant legislation like the Companies Act, 2008 and King IV. Candidates should have at least 5 years of experience in corporate governance, strong communication skills, and proficiency in MS Office. The position offers a market-related salary and requires attention to detail and the ability to engage with various stakeholders.

Qualifications

• 5 years’ experience in a company secretarial or corporate governance role.
• Strong knowledge of the Companies Act, 2008 and King IV.
• Proficient in MS Office and company secretarial software.

Responsibilities

• Support the Company Secretary with compliance and governance duties.
• Prepare governance documentation like Board resolutions and AGM documentation.
• Manage statutory submissions to the CIPC.
• Maintain statutory records and governance documents.
• Coordinate board meetings and prepare minutes.

Skills

Attention to detail

Verbal communication

Written communication

Stakeholder engagement

MS Office proficiency

Education

Matric

Tools

Company secretarial software

Job description

A well-established organisation is seeking an experienced Assistant Company Secretary to join their team in Cape Town.

This role is responsible for supporting the planning, implementation, administration and processing of all corporate governance and company secretarial matters across the group and its subsidiaries. The successful candidate will work closely with the Company Secretary to ensure compliance with the Companies Act, 2008, King IV and other relevant legislation.

Salary: Market Related CTC per month, depending on experience

Requirements

• Matric
• Minimum 5 years’ experience in a company secretarial / corporate governance role
• Strong working knowledge of the Companies Act, 2008 and King IV
• Proficient in MS Office and company secretarial software
• Excellent verbal and written communication skills
• Strong attention to detail and high levels of accuracy
• Ability to engage confidently with internal and external stakeholders

Key Responsibilities

• Support the Company Secretary in fulfilling statutory and governance duties in line with the Companies Act, 2008, King IV and other relevant legislation
• Prepare governance and compliance documentation, including:
  • Board resolutions
  • Notices
  • AGM documentation
  • MOIs
  • Committee terms of reference
• Manage statutory submissions to CIPC, including:
  • Annual returns
  • Company registrations
• Maintain statutory records, governance documents, structure charts and company secretarial schedules
• Coordinate board and committee meetings, annual workplans and meeting calendars
• Prepare and distribute board packs, agendas, notices and minutes accurately and timeously
• Attend board, committee and shareholder meetings, take minutes and ensure proper record keeping
• Act as liaison between the Board and internal / external stakeholders
• Assist with governance advice, compliance risk identification, policy drafting, ESG reporting input, B-BBEE verification and audit-related matters
• Support the onboarding of new board members and assist with board evaluations, director fees and related administration