Company Secretary

Boardroom Appointments; Sandton; Presencial; ZAR 900.000 - 1.200.000; Jornada completa

Descripción de la vacante

Boardroom Appointments is seeking a seasoned Company Secretary to lead the group’s governance function from Sandton. You will oversee the end-to-end secretarial duties, draft and manage board packs, and ensure full CIPC compliance.

You will collate information for boards, prepare minutes, advise on governance practices, and support regulatory reporting. A strong background in corporate law, minute-taking, and stakeholder liaison is essential.

Formación

• LLB degree or similar.
• CGISA qualification.
• 3-5 years of experience as a Company Secretary.
• 2 years as a Legal Advisor or similar role.
• Chartered Secretaries Institute certification (essential requirement).
• Minimum three years of experience in efficient minute-taking.
• Legal experience.
• Governance and research capabilities.
• Good communication skills (verbal and written).

Responsabilidades

• Oversee the full end-to-end Company Secretary function, partnering with external service providers as required.
• Collate information for various Boards, Forums, and Group Committee meeting packs.
• Draft agendas in consultation with Chairpersons and liaise with Directors and Committee members.
• Provide input into Board and Committee meeting agendas and packs to ensure compliance with statutory and corporate governance prerequisites.
• Prepare and distribute board packs to members and invitees.
• Attend meetings and take accurate, professional minutes.
• Draft minutes for vetting by the Chairperson.
• Assist with the preparation of reports and presentations for Committees and engagements (e.g. regulatory, EXCO).
• Draft, check, and execute Board of Directors, Shareholders, and Committee resolutions.
• Maintain all company secretarial records (manual and electronic) and ensure CIPC compliance.
• Ensure full compliance with the Companies Act, governance principles, and applicable legislation.
• Manage committee evaluations and fit and proper declarations.

Conocimientos

Corporate governance

Governance reporting

Legal advisory

Minute-taking

Stakeholder management

Policy drafting

Educación

LLB degree

CGISA qualification

Descripción del empleo

• Accountable for all company secretarial functions across the Group, ensuring full compliance with legal, statutory, and governance obligations.
• Maintain the integrity of corporate governance frameworks, promote transparency, and enhance stakeholder trust.
• Contribute to the optimisation and continuous improvement of the company secretarial department by identifying efficiencies, implementing best practices, and driving innovation.
• Provide oversight and advisory input on corporate legal matters, focusing on risk mitigation and adherence to governance standards.
• Foster alignment with the organisations strategic priorities, manage stakeholder communications, and enable seamless and effective operation of the Groups governance requirements.

Qualifications

• LLB degree or similar
• CGISA qualification

Experience

• Sound knowledge and understanding of corporate law and corporate governance
• 3- 5 years of experience as a Company Secretary
• 2 years as a Legal Advisor or similar role
• Chartered Secretaries Institute certification (essential requirement)
• Minimum three years of experience in efficient minute-taking
• Legal experience
• Governance and research capabilities
• Good communication skills (verbal and written)

Internal Process

• Assume and oversee the full end-to-end Company Secretary function, partnering with external service providers as required.
• Collate information for various Boards, Forums, and Group Committee meeting packs.
• Draft agendas in consultation with Chairpersons and liaise with Directors and Committee members.
• Provide input into Board and Committee meeting agendas and packs to ensure compliance with statutory and corporate governance prerequisites.
• Prepare and distribute board packs to members and invitees.
• Attend meetings and take accurate, professional minutes.
• Draft minutes for vetting by the Chairperson.
• Assist with the preparation of reports and presentations for Committees and engagements (e.g. regulatory, EXCO).
• Draft, check, and execute Board of Directors, Shareholders, and Committee resolutions.
• Maintain all company secretarial records (manual and electronic) and ensure CIPC compliance.
• Ensure full compliance with the Companies Act, governance principles, and applicable legislation.
• Manage committee evaluations and fit and proper declarations.

Governance

• Draft and maintain the group delegation of authority framework.
• Provide input on policies.
• Draft and pass company resolutions.
• Update statutory and secretarial records.
• Draft and maintain terms of reference.
• Set and implement board training schedules.
• Establish guidelines for board evaluations and facilitate evaluation processes.

General

• Facilitate group and board meetings.
• Provide general governance, company secretarial, and legal advice.
• Keep abreast of legal and regulatory changes and communicate these to management.

Professional Responsibilities

• Provide advice and guidance on the Companies Act, King IV, and related legislation.
• Ensure adoption of corporate governance best practices.
• Draft Charters, Terms of Reference, and policy documents on governance and legal matters.
• Draft governance and regulatory opinions.
• Assist with corporate transactions, including due diligence on incorporations and board structures.
• Engage with statutory and professional stakeholders (e.g., FSCA, PA, CIPC).

People

• Develop and maintain productive and collaborative working relationships with peers, clients, team members, and stakeholders.
• Lead, mentor, and manage team members to ensure high performance, professional growth, and accountability.
• Positively influence and participate in change initiatives to drive departmental and organisational improvement.
• Continuously develop professional, industry, and legislative knowledge for self and team.
• Foster a culture of continuous innovation through idea development and implementation.
• Take ownership of personal and team career development, supporting growth and skills enhancement.
• Manage time effectively to ensure productivity and meet deadlines.
• Exhibit self-confidence, motivation, and determination in achieving individual, team, and organisational goals.