Community Schemes and Administration Secretary

Maxprop; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Maxprop in Durban, KwaZulu-Natal, seeks a capable on-site Secretary/Administrative Assistant to Support the Property Manager. The role requires MDA and sectional title experience, superb secretarial skills, and the ability to manage multiple tasks simultaneously.

You will handle document preparation, meeting scheduling, and correspondence between team members and scheme executives and body corporate members.

Qualifications

• MDA and previous Sectional Title experience.
• Exceptional secretarial skills with ability to multitask.
• Computer literate on MS365 Word, Excel and Outlook.
• Ability to prioritize tasks effectively.
• Provide comprehensive secretarial support to the Property Manager, including preparing documents, scheduling meetings and managing correspondence with team members and scheme executives.
• Professional and good communication skills when dealing with scheme executives and members.
• Excellent writing skills.
• Willing to take instructions and meet deadlines.
• Secretarial or administrative qualification would be advantageous.

Responsibilities

• Provide comprehensive secretarial support to the Property Manager, including preparing documents, scheduling meetings and managing correspondence between team members as well as to the scheme executives and body corporate members.
• Manage emails and ongoing correspondence with clients.
• Communicate professionally with scheme executives and members both telephonically and in person.
• Prioritize tasks and meet deadlines.

Skills

Secretarial skills

Multitasking

Prioritization

MS365 Suite

Communication skills

Writing skills

Education

Secretarial or administrative qualification

Tools

MS365 Word

MS365 Excel

MS365 Outlook

Job description

Required Qualifications & Experience:

• Full-time and on-site in Pinetown, KwaZulu-Natal
• MDA and previous Sectional Title experience
• The candidate should display exceptional secretarial skills and demonstrate the ability to manage multiple tasks simultaneously.
• Computer literate on MS365 word, excel and outlook
• Ability to prioritize tasks effectively.
• Provide comprehensive secretarial support to the Property Manager, including but not limited to preparing documents, scheduling meetings, and managing correspondence between team members as well as to the scheme executives and body corporate members.
• Professional and good communication skills when dealing with scheme executives and members – telephonically and in person
• Excellent writing skills
• Management of emails (continuous correspondence with clients)
• Willing to take instructions and to conform to deadlines.
• Secretarial or administrative qualification would be advantageous.

All appointments will be made in line with the Company’s Employment Equity plan.

Closing Date – 10 September 2026