Community Scheme Manager

Trafalgar; Johannesburg; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Trafalgar Johannesburg is seeking a Community Scheme Manager to lead daily trust fund management, ensure timely insurance and premium payments, and stay compliant with SA property laws. You will oversee contractors, manage unit transfers, and report to trustees while coordinating payroll for HOA and body corporate teams.

The role requires a tertiary qualification and at least five years in property management with a focus on sectional title schemes.

Qualifications

• Effective verbal and written communications skills.
• Conflict management skills.
• Excellent project and time management abilities.
• Strong customer service orientation.

Responsibilities

• Daily management of trust funds and investment funds.
• Ensure complexes are insured and premiums paid on time.
• Stay updated on SA property laws.
• Ensure compliant contractors are servicing complexes and paid.
• Manage transfer of units within portfolio.
• Facilitate collections and reporting to trustees and debtors.
• Payroll facilitation for HOA and body corporate.
• Archive complex documents accurately.
• Prepare general meetings per Sectional Title Act.
• Guide trustees and directors on complex matters and financial reporting.
• Ensure statutory notice compliance and quorum for meetings.
• Oversee portfolio financial management and sign-off on control schedules.
• Ensure statutory compliance for all complexes.
• Internal audit closure of gaps identified.

Skills

Verbal & written communication

Conflict management

Project management

Time management

Customer service

Education

Tertiary qualification

Tools

MS Office

Job description

Community Scheme Manager

Job Type

Full Time

Location

Johannesburg

Contact

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa.Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort, Trafalgar Johannesburg is in search of a dynamic candidate with a passion for the property industry to join our team as aCommunity Scheme Manager

Duties and Responsibilities:

• Daily management of trust funds and investment funds
• Ensuring that all complexes within the portfolio are insured and premiums are paid on time
• Continuous enhancement of knowledge of SA property laws
• Ensuring that compliant contractors are servicing the complexes and are paid timeously
• Awareness of all transfer of units within the portfolio and management of same
• Facilitating collection procedures and reporting to trustees and debtors and cash management
• Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
• Ensuring all complex documents are archived as well as correctly filed within the company database
• Preparation of general meetings in line with the Sectional Title Act and compliance with usage of standard documentation and notices as approved by the company
• Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
• Statutory notice compliance and awareness of quorum requirements relevant to meetings
• Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
• Ensuring compliance of statutory requirements for all complexes
• Accountable of internal audit score and closure of outstanding gaps identified on action log

Minimum Qualifications required by the position:

• Tertiary qualification graduate (ideally commerce, law, finance, property studies)

Minimum Experience required by the position:

• Min 5 years’ experience in Property Management, specifically sectional title management and is familiar with the Sectional Titles Act.
• Computer literate (MS Office)
• Effective verbal and written communications skills
• Conflict management skills
• Excellent Project management and time management skills
• Sectional Title Scheme Management Certificate will be advantageous
• NQF level 4 Real Estate qualification would be advantageous
• Must have dedication and an excellent sense of customer service.
• Driver’s license and reliable transport

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