Community Scheme Bookkeeper

Trafalgar; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Trafalgar Johannesburg is seeking a dynamic Community Scheme Bookkeeper to manage bookkeeping, budgeting, taxation and audit tasks for residential estates and HOAs. The role focuses on accurate financial reporting, timely VAT/compliance, and assisting with year-end audits.

Working within Trafalgar’s property management and financial services framework, you will support Portfolio Managers and Trustees, ensuring compliance and robust financial governance for communities across South Africa.

Qualifications

• Two years' experience in bookkeeping/accounting.
• Tertiary qualification in finance or accounting.
• Audit background (advantage).
• Understanding of ST Act and Companies Act.
• Understanding of Income Tax Act and VAT Act.
• Basic accounting principles.
• Ability to read sectional plans.

Responsibilities

• Monthly PTB review: analyze general ledger, post journal entries, update balances.
• Budget preparation and loading using Trafalgar templates.
• Prepare and submit income tax returns; VAT returns as required.
• Prepare annual audit file; ensure ledger accuracy and reconciliations.
• Review audited financial statements and address audit queries with Trustees.
• Daily review of emails and update of building control schedules.

Skills

Bookkeeping

Financial reporting

Tax knowledge

Auditing

Education

Finance or Accounting degree

Tools

Microsoft Office

Job description

0861 664 444 [e-mail] Claims Careers Online services Web App Property Portal

• Job Listing
• Community Scheme Bookkeeper - Johannesburg

Community Scheme Bookkeeper

Job Type

Full Time

Location

Johannesburg

Contact

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa.Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort, Trafalgar Johannesburg is in search of a dynamic candidate with a passion for the property industry to join our team as aCommunity Scheme Bookkeeper.

Duties and Responsibilities

• Monthly PTB Review
  • Analysis of General Ledger accounts to ensure information accuracy, completeness and validity..
  • Capturing journal entries to correct misallocations and to update external and investment account balances.
  • Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
  • Advising the Portfolio Manager of new or existing insolvent schemes.
  • Monthly updating of municipal reconciliations.
  • Monthly escalation of insurance claims, petty cash and legal fee enquiries to the Portfolio Manager.
  • Monthly recording of PTB distribution date on building control schedule.
• Budget Preparation and Loading
  • Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
  • Trustee-approved or AGM-approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.
• Taxation
  • Prepare and submit the annual income tax return with reference to the audited financial statements.
  • Prepare and submit the monthly or bi-monthly VAT return with reference to the systems VAT report and exception reports.
  • Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
• Annual Audit File Preparation
  • General ledger to be thoroughly scrutinised for financial information accuracy, completeness and validity. All outstanding debtors/creditors are to be raised and Balance Sheet items are to be confirmed and agreed to third-party information before the audit report is prepared.
• Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments.
  • Timeous and precise resolution of audit queries with the assistance of the Portfolio Manager and Trustees when requested.
  • Draft AFS to be scrutinised and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
  • AFS to be distributed to the Portfolio Manager once all queries are resolved.
  • Adjusting audit journals to be passed and agreed once the AFS is approved.
• General
  • Daily review of email/correspondence queries and attendance and resolution of same within a turnaround of 24 hours as far as possible.
  • Daily updating of building control schedules to accurately record the financial status of the building.

Minimum Requirements

• Tertiary qualification graduate (ideally finance or accounting)
• At least two year's experience in a bookkeeping/accounting environment
• Audit background (advantage)Computer knowledge – Microsoft Office
• Understanding ST Act and Companies Act
• Understanding of the Income Tax Act and VAT Act
• Basic Accounting principles
• Ability to read and understand Sectional plans