CCMDD Warehouse Supervisor

Medipost; Pretoria; On-site; ZAR 350,000 - 420,000; Full time

Job summary

Medipost Holdings seeks a Warehouse Supervisor to oversee the CCMDD warehouse operations, ensuring orders are received and stored per SOPs, and that stock is checked for damages, counterfeit and expiry dates. The role involves prioritizing back orders, coordinating cross-docking, and maintaining housekeeping and safety standards.

The ideal candidate has 2-3 years in a pharmaceutical wholesaler, SAPC registration, and proficiency in MS Office.

Qualifications

• 2-3 years’ experience within a pharmaceutical wholesaler.
• Basic pharmaceutical product knowledge
• Supervising groups of people
• Intermediate MS Excel, MS Word and MS PowerPoint
• Needs to be registered with SAPC

Responsibilities

• Ensure daily functions comply with CCMDD’s SOPs, Good Warehousing and Distribution Practices, OHS Act and QMS.
• Supervising staff.
• Placing and following up of orders.
• Analyzing operational constraints and proposing system enhancements.
• Maintain housekeeping and report stock damages or discrepancies.
• Handover cross-docking stock to put-away department and ensure timely put-away.

Skills

MS Excel

MS Word

MS PowerPoint

Job description

To supervise the CCMDD Warehouse in ensuring that orders are received according to written SOPs and received stock is immediately put away in the correct storage bins according to the report. Stock needs to be checked for damages, counterfeits and expiry dates. Any stock discrepancies are noted and reported. Back orders and urgent orders are prioritized. Ensure the fine picking and broken pallets bins are constantly replenished from the bulk storage. Facilitate the cross-docking of received stock for some customers by handing it over to the QA and packing department. The individual must be enthusiastic, with good people skills.

Primary purpose of the job

• The following are the primary responsibilities of this person;
• Ensure that all your daily functions and operations comply with CCMDD’s written SOPs, Good Warehousing and Distribution Practices, Occupational Health and Safety Act and Regulations and CCMDD’s Quality Management System.
• Supervising staff.
• Placing and following up of orders
• Analysing of operational constraints within the receiving and define possible system enhancements and changes.
• Maintenance & adherence to good housekeeping practises
• Constant communication between warehouse staff to address expectations, requirements and compliance
• Investigation and accurate reporting of errors and service failures.
• Facilitate ad hoc receiving and Put-away team meetings.
• Ensure accurate checking of received stock (scanning or via [product description, pack size, unit], batch number, expiry date and quantity)
• Ensure stock is checked for damages, counterfeits and expiry dates.
• Ensure any stock discrepancies are recorded in the book provided.
• Ensure back orders and urgent orders are prioritized.
• Handover cross-docking stock to the put-away department.
• Ensure stock is immediately put-away after checking at receiving according to the put-away report.
• Ensure that the broken pallets and fine picking bins are replenished from bulk storage before they become empty (set the minimum quantity per bin)
• Work closely with the production to ensure efficient utilization and rotation of stock controllers between the put-away and the picking sub-departments.
• Design a work process flow that ensures efficiency in the receiving and put-away department (FIFO).
• Work closely with the other sub-departments in the warehouse to ensure efficient utilization and rotation of staff according to the workloads.
• Ensure that an updated suppliers list is kept at the receiving area and all stock received is checked against this list.
• Work closely with the put-away, receiving and picking departments to ensure that back orders and urgent orders are prioritized in the work flow.
• Work closely with the inventory department to ensure the availability and efficient utilization of storage bins
• Ensure proper stock handling during the receiving and put-away process to eliminate damages and report any such damages immediately to the Inventory and Warehouse manager.
• Staff productivity monitoring and reporting
• Leave planning for Receiving and Put-away sub-departments
• Monitor and enforce proper time keeping of staff
• Participate in annual stock take.

QUALIFICATIONS

IDEAL

EXPERIENCE

• 2-3 years’ experience within a pharmaceutical wholesaler.
• Basic pharmaceutical product knowledge
• Supervising groups of people
• Intermediate MS Excel, MS Word and MS PowerPoint
• Needs to be registered with SAPC

TRAINING REQUIRED

Training on company systems (e.g. ESS, Eco-Time, SOP’s, (HR02, HR03, HR04, HR05, HR06, HR07, HR08, QMS01, QMS02, DC02, DC08, PWS01, PWS02, PWS03, PWS04, PWS05, PWS08, PWS09, PWS11, PWS12, PWS14, SD02, SD03, SD05, SD09, CR07, EV01, EV04) Company Policies and Procedures, SLA’s). Training on the Warehouse management system

SKILLS REQUIRED

• Good supervisory and administrative skills – operations and people
• Good interpersonal skills: both persuasive and influential
• Good communication skills: both written and verbal
• Strong organising and prioritising skills
• Problem-solving skill

COMPETENCIES

• Soft Skills (conflict management, time management)
• Customer service orientation (internal customers)
• Able to work underpressure
• Deadline oriented
• Highly reliable
• Collaboration with others
• Confidentiality
• Team player
• Organised and tidy

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

Closing Statement:

“We are committed to building a team that represents a variety of backgrounds, prospectives and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”