Buyers Assistant: Dairy

Woolworths; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Woolworths is seeking a Buyers Assistant for the Dairy category in Cape Town. You will support the Buyer in managing buying processes, pricing, promotions, reconciliations and supplier engagement while contributing to new product launches and system administration.

The role requires at least 2 years of admin experience, Grade 12, and familiarity with supplier portals and retail accounting basics. Strong Excel and communication skills are essential, with a drive for accuracy and growth.

Qualifications

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma an advantage
• System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous
• Computer literacy skills – Proficient in Excel, Powerpoint and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge

Responsibilities

• Administrative Supplier Management
• Daily communication with the supplier base and weekly reconciliation
• Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken on systems
• Weekly bulks on a range of lines
• Assistance with saving pricing in systems and assistance with annual PI’s
• Taking minutes of meetings – follow up on all outstanding issues from meetings where required
• Sending out weekly reports
• Provide ordering support. Creating and editing orders
• Maintain and Manage Static data
• Provide general administrative support to the Buying Team
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and Documents
• Weekly / Monthly Quarterly sales reports per supplier
• Margin reports and maintenance thereof
• Daily and Weekly supplier shorts (order fill) reports
• Managing and communication of Promotional Planner and managing suppliers’ completion of Promotional Check Sheet timeously with correct flashes
• Submitting and Loading promotion
• Manage alignment of flash fonts across all suppliers
• Departmental operating expense capturing & management
• Booking of meetings rooms, coffee’s and supplier parking
• Compile, update and maintain supplier files
• Ad-hoc administrative duties
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms
• Sourcing and providing samples for product shoots
• Providing product information to marketing, online, selling and trade teams, managing online product images

Skills

Team Player

Administration

Initiative

Planning & Organizing

Communication

Deadline Orientation

Interpersonal Skills

Customer Service Orientation

Education

Grade 12

Accounting diploma

Tools

Oracle

COGNOS

CAM

JDA FF

FILA

RMS

FPI

COM

Job description

Closing Date: 2026/09/25

Reference Number: WWL260916-4

Job Title: Buyers Assistant: Dairy

Job Type: Full Time

Business Unit: Foods

Location - Country: South Africa

Location - Province: Western Cape

Location - Town / City: Cape Town

Location Description: Cape Town

Minimum Education Level: Grade 12 | National Certificate

Job Advert Summary:

To play a key role within the Dairy team toward achieving the department strategic objectives and KPI’s. Specifically, to support the Buyer to manage the buying processes required to achieve key commercial objectives. This includes pricing and promotional support, reconciliation and billing support, new product launches, general system administration, as well as supplier engagement and follow ups where required.

The successful candidate should also be passionate about learning more about the Dairy category, be willing to immerse themselves in the category, and have a drive for personal development and growth.

Minimum Requirements

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma an advantage
• System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous
• Computer literacy skills – Proficient in Excel, Powerpoint and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge

Behavioural Skills

• Team Player.
• Administration orientation with high levels of accuracy & attention to detail.
• Initiative – ability to anticipate Buying Team member’s requirements and react in advance.
• Ability and willingness to take routine decisions in the absence of Buyer.
• Planning and organizing skills.
• Good communication skills (verbal and written).
• Deadline orientated.
• Good interpersonal skills
• Customer Service Orientation
• Ability to work under pressure
• Attention to detail and Analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Ability to interact across multiple cross groups incl. on-line, marketing and trade planning
• Connecting People.
• Relationship building with key stakeholders and teams to find solutions to issues that arise (eg: Foods operations team)

Working Hours & Availability

This role involves standard business hours, but candidates should be willing to provide occasional weekend standby support and respond to operational incidents or urgent ordering requirements when needed.

Duties and Responsibilities

• Administrative Supplier Management.
• Daily communication with the supplier base and weekly reconciliation.
• Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken on systems.
• Weekly bulks on a range of lines
• Assistance with saving pricing in systems and assistance with annual PI’s
• Taking minutes of meetings – follow up on all outstanding issues from meetings where required.
• Sending out weekly reports.
• Provide ordering support. Creating and editing orders.
• Maintain and Manage Static data.
• Provide general administrative support to the Buying Team.
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and Documents: e.g.:
• Weekly / Monthly Quarterly sales reports per supplier.
• Margin reports and maintenance thereof.
• Daily and Weekly supplier shorts (order fill) reports.
• Managing and communication of Promotional Planner and managing suppliers’ completion of Promotional Check Sheet timeously with correct flashes.
• Submitting and Loading promotion
• Manage alignment of flash fonts across all suppliers.
• Departmental operating expense capturing & management.
• Booking of meetings rooms, coffee’s and supplier parking.
• Compile, update and maintain supplier files.
• Ad-hoc administrative duties
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms
• Sourcing and providing samples for product shoots
• Providing product information to marketing, online, selling and trade teams, managing online product images.