Buyer's Assistant

Abantu Staffing Solutions; East London; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Abantu Staffing Solutions in East London seeks a Buyers Assistant to support the Buying Department and Senior Buyers. You will handle order administration, data entry, and reporting, ensuring accuracy across products and orders.

The ideal candidate has at least 2 years’ experience in a similar role within retail, a Matric, and advanced Excel skills. A fashion design qualification is advantageous, and a valid driver’s license is required.

Qualifications

• Minimum 2 years’ experience in a similar role / in a retail environment.
• Matric + 2 years experience in a similar role / in a retail environment.
• Qualification in Fashion Design / similar administrative role (advantageous).
• Driver’s License required.
• Advanced Microsoft Excel skills are essential.
• Experience in a similar role in retail buying is advantageous.

Responsibilities

• Update OTB (Open to Buy) sheets and notify Buyers.
• Administration of all products and orders placed by Buyers.
• Product and orders control checks to ensure data integrity.
• Manage Kimble, swing tag and courier requirements.
• Follow up on outstanding orders and report to Buyers.
• Compile competitive pricing reports.
• Assist Buyers in compiling reports (best/worst sellers, promotions).
• Sign off product deliveries against order specifications.
• Sign off on product quality using samples from warehouse.
• Sample follow ups with suppliers; maintain sample archiving.
• Prepare samples for review and promotional activities.
• Assist with sample management in promotions and ensure correct use.
• Timeous feedback to store and customer enquiries.

Skills

Time management

Numeracy & literacy

Data analysis (Excel)

Clear communication

Administrative tasks

Flexibility/adaptability

Teamwork & independence

Analytical problem-solving

Education

Matric + 2 years experience

Fashion design / admin qualification (adv)

Driver’s License

Tools

Advanced Microsoft Excel

Job description

Experience:

• Minimum 2years’ experience in a similar role / in a retail environment

Reporting Structure:

• HOD of Buying Department

Qualification:

• Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment

• Qualification in Fashion Design / similar administrative role (advantageous)

• Driver’s License

• Advanced Microsoft Excel Skills

• Experience in a similar role in retail buying is advantageous.

Job Purpose:

The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.

Competencies (skills and attributes):

• Manage Time Efficiently

• Strong Numeracy and Literacy Skills

• Data expert (advanced excel)

• Excellent communication Skills

• Excellent administrative Skills

• Highly flexible and adaptable to suit departmental needs

• Ability to work within a team and as an individual

• Strong analytical and problem-solving skills

KEY RESPONSIBILITIES:

Order Administration

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements

Reporting

• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product

Delivery and Quality Approvals

• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse

Sample Control

• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product
• On the Buyers behalf.

Store support

• Timeous feedback to relevant persons on store and customer enquiries.