Buyers Assistant

Profile Personnel; East London; On-site; ZAR 167,400 - 223,200; Full time

Job summary

A retail company in East London is seeking a Buyers Assistant to support the Buying Department. The ideal candidate will have a Matric and 2 years' experience in a retail environment, with strong administrative skills and a qualification in Fashion Design being advantageous. Responsibilities include order administration, reporting, and quality approvals. Candidates must possess excellent communication and time management skills. This role is essential for maintaining data integrity and assisting in product management.

Qualifications

• Minimum 2 years’ experience in a retail environment.
• Strong time management skills with the ability to adapt quickly.
• Outstanding communication skills.

Responsibilities

• Support the needs of the Buying Department and Senior Buyers.
• Manage and update order administration and control checks.
• Compile competitive pricing reports and assist Buyers with reports.

Skills

Strong Numeracy and Literacy Skills

Excellent communication Skills

Data expert (advanced excel)

Excellent administrative Skills

Manage Time Efficiently

Education

Matric with 2 years’ experience in a similar administrative role

Qualification in Fashion Design

Tools

Microsoft Excel

Job description

Experience

Minimum 2years’ experience in a similar role / in a retail environment

Reporting Structure

HOD of Buying Department

Qualification

Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment

• Qualification in Fashion Design / similar administrative role (advantageous)
• Driver’s License
• Advanced Microsoft Excel Skills

Job Purpose

The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.

Competencies

• Manage Time Efficiently
• Strong Numeracy and Literacy Skills
• Data expert (advanced excel)
• Excellent communication Skills
• Excellent administrative Skills
• Highly flexible and adaptable to suit departmental needs
• Ability to work within a team and as an individual

Key Responsibilities

• Order Administration
• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements Reporting
• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports e.g., best/worst sellers, promotion product

Delivery and Quality Approvals

• Sign off product deliveries against Buyer's order specifications
• Sign off on product quality using sample received from warehouse Sample Control
• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product On the Buyers behalf.

Store Support

• Timely feedback to relevant persons on store and customer enquiries.

Minimum Requirements for the Job

(You must be able to answer “YES” to all requirements listed below)

• Excellent administrative skills.
• Qualification in Fashion Design
• Expertise in data capture.
• Strong time management skills with the ability to adapt quickly to changes in a demanding environment
• Outstanding communication skills.
• Matric with 2 years’ experience in a similar administrative role.
• A valid code 8 driver’s license
• Experience in a similar role in retail buying is advantageous.