Key Accounts Product Administrator

Time Personnel; Somerset West; On-site; ZAR 180,000 - 220,000; Full time

Job summary

Time Personnel in Somerset West is seeking a diligent Key Accounts Product Administrator to join the Sales and Production department. You will support the Buyer and Key Accounts Manager, manage stock records, verify product data, and liaise confidently with customers, suppliers and internal teams to ensure accurate orders and timely deliveries.

The ideal candidate has Grade 12, 2–3 years admin experience in promotional gifts/branding, strong communication, and meticulous data entry in M-Trac,

Qualifications

• Grade 12 with advantage in related qualification.
• 2–3 years administration experience in promotional gifts/branding.
• Strong interpersonal and communication skills; ability to build rapport.

Responsibilities

• Assisting the Buyer and Key Accounts Manager in client interaction and stock requirements.
• Verify product information on supplier websites and capture data on M-Trac.
• Liaise with customers to obtain information for samples, orders and deliveries; follow up on quantities and returns.
• Capture and load suppliers on M-Trac; manage stock and GRV.
• Place orders with suppliers after quotation approval; follow up on collection/delivery.

Skills

Stock management

Communication skills

Multi-tasking

Initiative

Attention to detail

Overtime willingness

Education

Grade 12

Relevant qualification advantageous

Tools

M-Trac

Job description

Key Accounts Product Administrator required in Somerset West.

Do you enjoy the promotion/branded clothing sector and have experience supporting the Sales Manager, managing and tracking stock with you strong good computer literacy and administrative ability, multi-tasking well to use your initiative and add value to a production team?

We are seeking a diligent and detail-oriented Administration Production Assistant for an exciting opportunity to join the Sales and Production department.

Requirements:

• Grade 12 and relevant qualification advantageous
• 2-3 Years’ administration experience in the Promotional Gifts and Branding Industry
• Strong professional interpersonal and communication skills with the ability to build rapport with customers
• Manage multiple projects, track stock levels and maintain accurate stock records
• Friendly and professional disposition
• Creative and Imaginative Thinking- Being able to envision new trends to meet customers’ promotional needs
• Excellent written skills for all administration and emails customers, suppliers and internal teams
• Initiative and excellent attention to detail ESSENTIAL
• Willingness to work overtime, as and when required

Duties and Responsibilities:

• Assisting the Buyer and Key Accounts Manager in all areas of their client interaction process and stock requirements
• Verify information of products on supplier website and capture data of products on M-Trac
• Liaise with customers confidently to get required information for providing samples and delivering to their premises then follow up on order quantities and return of samples
• Capture and load suppliers on M-Trac
• Manage sample returns from clients
• Manage stock and GRV
• Upon approval of quotation from clients, place order with suppliers
• Follow-up with supplier on collection and / or delivery of orders
• Assist with collection and Delivery notes
• Edit orders as approved by the sales team and account manager on M-Trac
• Load orders on M-Trac
• Complete orders and liaise with the dispatch department and / or couriers for delivery of orders
• Manage queries on orders short delivered to warehouse and / or customers
• Assist with any other administrative task as and when required by the team leader