Buyer Assistant

Edgray Distributors (Pty) Ltd t/a JUMBO; East London; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Edgray Distributors (Pty) Ltd t/a JUMBO is seeking an administrative support assistant to help buyers manage orders, supply chain and samples. The role involves updating OTB sheets, administering orders, and coordinating courier and tagging requirements.

The ideal candidate will have matric with 2 years of relevant experience, strong administrative and communication skills, and a valid code 8 driver’s license. Experience in retail buying is advantageous.

Qualifications

• Excellent administrative skills.
• Expertise in data capture.
• Strong time management in a demanding environment.
• Outstanding communication skills.
• Matric with 2 years' experience in a similar administrative role.
• A valid code 8 driver's license.
• Experience in a similar role in retail buying is advantageous.

Responsibilities

• Assist buyers with managing orders, supply chain and samples.
• Update OTB sheets and notify Buyers; administer products and orders.
• Manage Kimble, swing tag and courier requirements.
• Follow up on outstanding orders and report to Buyers; compile pricing reports.
• Assist Buyers in preparing reports on best/worst sellers and promotions.
• Sign off product deliveries against order specifications and sample quality.
• Oversee sample control and preparation for review and promotional activities.
• Provide store support with timely responses to inquiries.

Skills

Administrative skills

Data capture

Communication

Time management

Education

Matric

Fashion Design qualification

Job description

The purpose of this position is to assist the buyers with managing their orders, supply chain and samples.

KEY RESPONSIBILITIES:

Order Administration

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Manage Kimble, swing tag and courier requirements

Reporting

• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports e.g., best/worst sellers, promotion product

Delivery and Quality Approvals

• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse

Sample Control

• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product on Buyers behalf.

Store Support

• Timeous feedback to relevant persons on store and customer enquiries.

MINIMUM REQUIREMENTS:

(You must be able to answer "YES" to all requirements listed below)

• Excellent administrative skills.
• Qualification in Fashion Design
• Expertise in data capture.
• Strong time management skills with the ability to adapt quickly to changes in a demanding environment
• Outstanding communication skills.
• Matric with 2 years' experience in a similar administrative role.
• A valid code 8 driver's license
• Experience in a similar role in retail buying is advantageous.

UNDERTAKINGS

• Criminal / Credit Check
• Qualification verification
• Computer and Psychometric assessments where required
• First Aid / Firefighting training

If you have not been contacted one (1) week from the closing date, please consider your application unsuccessful.

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.