Buyer's Assistant

Abantu Staffing Solutions; Oos-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Job summary

Abantu Staffing Solutions is seeking a Buyers Assistant to support the Buying Department and Senior Buyers. The role requires at least Matric and 2 years in a similar retail environment, with strong Excel skills.

You will handle order administration, reporting, sample control, and store support, working closely with Buyers to ensure data accuracy and timely delivery.

Qualifications

• Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment
• Qualification in Fashion Design / similar administrative role (advantageous)
• Driver’s License
• Advanced Microsoft Excel Skills
• Experience in a similar role in retail buying is advantageous.

Responsibilities

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements
• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product
• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse
• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product
• On the Buyers behalf.

Skills

Advanced Excel

Numeracy

Literacy

Communication

Administrative skills

Teamwork

Analytical skills

Problem-solving

Education

Matric

Fashion Design qualification

Driver’s License

Tools

Microsoft Excel

Job description

Experience

• Minimum 2years’ experience in a similar role / in a retail environment

Reporting Structure

• HOD of Buying Department

Qualification

• Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment
• Qualification in Fashion Design / similar administrative role (advantageous)
• Driver’s License
• Advanced Microsoft Excel Skills
• Experience in a similar role in retail buying is advantageous.

Job Purpose

The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.

Competencies (skills and attributes)

• Manage Time Efficiently
• Strong Numeracy and Literacy Skills
• Data expert (advanced excel)
• Excellent communication Skills
• Excellent administrative Skills
• Highly flexible and adaptable to suit departmental needs
• Ability to work within a team and as an individual
• Strong analytical and problem-solving skills

KEY RESPONSIBILITIES

Order Administration

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements

Reporting

• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product

Delivery and Quality Approvals

• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse

Sample Control

• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product
• On the Buyers behalf.

Store support

• Timeous feedback to relevant persons on store and customer enquiries.