Business Administration Specialist

CallForce; Cape Town; On-site; ZAR 223,200 - 334,800; Full time

Job summary

A leading outsourcing company in Cape Town is seeking a Business Administration Specialist. The ideal candidate will manage operational vendor invoices, ensuring accurate registration and timely processing within the operational system. Key responsibilities include validating invoices, preparing accrual reports, and adhering to archiving processes. Strong data entry skills and experience with SAP are essential, along with ideally 2-3 years in a related role, particularly in the Freight Forwarding industry.

Qualifications

• Ideally 2-3 years of professional experience.
• Knowledge in the Freight Forwarding industry is highly desirable.
• Basic knowledge of accounting principles is a plus.

Responsibilities

• Register and process operational vendor invoices within a predefined timeframe.
• Match and validate incoming invoices against accruals.
• Prepare accruals report to follow up on missing accruals.
• Ensure vendor invoices are archived properly.

Skills

Data entry skills

Proactive

Flexibility

Tools

SAP

Job description

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe.

Responsibilities

Account Payable Handling

• Register and process operational vendor invoice in operational system within predefined timeframe.
• Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
• Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

• Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

• Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal).
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP.
• Proactive, highly motivated, and flexible.