Accounts Payable Supervisor

Network Finance; Randburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

Network Finance is seeking an AP Supervisor to oversee the processing of vendor invoices and ensure weekly payments are prepared accurately by the AP team. You will guide and mentor a group of clerks, coordinate with vendors, and align activities with global time zones.

You will drive accuracy in reconciliations, manage inquiries from the Finance Manager and other stakeholders, and support audit requests while continuously improving processes in a fast-paced finance environment.

Qualifications

• 5+ years of experience as an AP supervisor or in a similar role.
• Degree in Accounting, Finance or related field.
• Proficiency with MS Office, especially Excel.
• Strong accounting, analytical and data accuracy skills.
• Excellent English communication, both written and spoken.

Responsibilities

• Overseeing the processing of vendor invoices, ensuring timely and accurate payments are ready on a weekly basis by team members.
• Maintaining strong relationships with vendors and the internal operations team as an accountability partner, resolving any issues related to payments.
• Providing assistance and guidence to the AP team including the management of supplier reconciliations and action plans on identified variances that need resolutions.
• Verifying and investigating discrepancies, if any, by reconciling complex vendor statements.
• Managing and monitoring of shared mailboxes and telephone system, ensuring that internal team KPIs are consistently met.
• Managing queries and escalations to Finance Manager and the greater management team and ensuring timely resolutions and feedback to all affected stakeholders.
• Participating in the day-to-day activities within the AP cycle including capturing of supplier invoices and preparation of scheduled and ad-hoc pay-runs.
• Understanding expense accounts and cost centers for appropriate allocations.
• Reporting the status of vendor accounts and discrepancies identified.
• Assisting with the audit requests that relate to samples in AP.
• Structuring work hours in a manner that will ensure work continuity factoring in the different global time zones of the regions/offices being supported.
• Assist with any other adhoc administrative responsibilities by your line manager.
• Assist on special projects from other regions Finance Controllers.
• Guiding, motivating and providing feedback to a team of AP Clerks to help them perform their roles effectively.
• Manage the onboarding of new suppliers and allocate the suppliers to the team.

Skills

AP supervision experience

Advanced MS Excel

Attention to detail

Analytical skills

Verbal and written communication (Eng)

Education

Degree in Accounting/Finance or related field

Tools

MS Word

MS Excel

MS Teams

Job description

Main accountabilities include:

• Overseeing the processing of vendor invoices, ensuring timely and accurate payments are ready on a weekly basis by team members
• Maintaining strong relationships with vendors and the internal operations team as an accountability partner, resolving any issues related to payments
• Providing assistance and guidence to the AP team including the management of supplier reconciliations and action plans on identified variances that need resolutions
• Verifying and investigating discrepancies, if any, by reconciling complex vendor statements
• Managing and monitoring of shared mailboxes and telephone system, ensuring that internal team KPIs are consistently met
• Managing queries and escalations to Finance Manager and the greater management team and ensuring timely resolutions and feedback to all affected stakeholders
• Participating in the day-to-day activities within the AP cycle including capturing of supplier invoices and preparation of scheduled and ad-hoc pay-runs
• Understanding expense accounts and cost centers for appropriate allocations
• Reporting the status of vendor accounts and discrepancies identified
• Assisting with the audit requests that relate to samples in AP
• Structuring work hours in a manner that will ensure work continuity factoring in the different global time zones of the regions/offices being supported
• Assist with any other adhoc administrative responsibilities by your line manager
• Assist on special projects from other regions Finance Controllers
• Guiding, motivating and providing feedback to a team of AP Clerks to help them perform their roles effectively
• Manage the onboarding of new suppliers and allocate the suppliers to the team

Qualifications and Experience:

• 5 or more years’ proven experience as an AP supervisor or similar role
• Degree in Accounting, Finance or related field
• Experience working with MS Packages (Word, Excel, MS Teams)
• Advanced MS Excel knowledge
• Strong accounting and analytical skills
• Strong attention to detail with a high level of accuracy and attention to detail in managing financial data
• Strong ability to identify and resolve AP related problems effectively
• Excellent verbal and written communication skills (English)

If you’re looking for responsibility, exposure and growth in a business that moves fast and expects results, this role will stretch you; and reward you.