Senior Trade Admin Assistant

Helderberg Personnel; Somerset West; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Somerset West is seeking an administrative professional to handle transactions, troubleshoot issues, and manage accounts. This role involves coordinating billing, maintaining customer communication, and ensuring accurate invoicing. The ideal candidate will have a qualification in accounting or administration, proficiency in Microsoft Excel, and strong interpersonal and customer service skills. Experience in a trading or business environment is preferred. Join a dynamic team and contribute to effective client management.

Qualifications

• 1+ years’ experience in a trading environment preferred, or 3+ years in a business environment.
• Prior experience with accounts receivable or collections preferred.
• Ability to maintain confidential information.

Responsibilities

• Coordinate billing and inventory control for all assigned loads.
• Data entry and management of all assigned customer orders and correspondence.
• Sales and accounting support as assigned.

Skills

Microsoft Office Excel

Customer service

Communication

Interpersonal skills

Ability to multi-task

Education

Qualification in Account / Administration

Job description

Typically you would input transactions onto the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor accounts receivable and payable.

Duties continued:

• Coordinate billing and inventory control for all assigned loads
• Maintain contact with assigned customer accounts
• Data entry and management of all assigned customer orders, loads, and customer correspondence
• Manage assigned customer problems with load queries
• Maintain current and up to date daily invoicing and various customer/management reports
• Demonstrate regular attendance and timeliness in reporting to work, meetings and completing assignments
• Accounts receivables and problem resolution
• Sales and accounting support as assigned
• Other general administrative duties as assigned

Requirements:

• Qualification in Account / Administration and/or equivalent professional work experience in related field required
• Ability to work and interact well with others
• Strong Microsoft Office Excel skills preferred
• Ability to multi-task in a fast-paced environment
• 1+ years’ experience in a trading environment preferred, or 3+ years in a business environment
• Prior experience with accounts receivable or collections preferred
• Ability to work in a team environment
• Strong customer service commitment
• Ability to maintain confidential information
• Strong communication skills
• Excellent interpersonal skills
• Ability to work at a very detailed level