Accounts Payable Specialist

Top Vitae Recruitment; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Top Vitae Recruitment is seeking an Accounts Payable Specialist to manage the company’s accounts payable processes in a detail‑driven environment. You will handle invoice processing, payments, and vendor record maintenance while supporting monthly closings and reconciliations.

The role requires strong Excel skills and experience with accounting software, plus excellent communication with creditors and internal teams. This is a full‑time position based in South Africa.

Qualifications

• Degree in accounting or finance preferred or 3–5 years of accounting experience.

Responsibilities

• Validate, verify, post business transactions and maintain payable records.
• Maintain and reconcile balance sheet accounts.
• Prepare and process vendor invoices and payments.
• Clarify questionable invoice items and data with vendors.
• Assist during monthly closure and ensure invoices are in the system.

Skills

Accounts Payable

Invoicing

Vendor management

Excel

Accounting software

Attention to detail

English fluency

Teamwork

Analytical skills

Education

Degree in accounting or finance

Tools

Accounting software

Job description

An Accounts Payable Specialist is responsible for managing the company's accounts payable processes. Key duties include processing and verifying invoices, preparing, and executing payments, maintaining vendor records, and reconciling transactions. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this position. Daily activities include Accounts Payable invoice processing, weekly payment runs, and statement reconciliations.

Responsibilities:

• Validate, verify, post business transactions, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization

• Maintain and reconcile balance sheet accounts

• Maintain copies of vouchers, invoices or correspondence necessary for files

• Clarify any questionable invoice items, prices or receiving signatures

• Obtain proper information and/or data regarding invoice payments

• Assist during monthly closure – make sure that all payable invoices are registered into accounting system

• Handle and post administrational invoices

• Check various mail requests, statements and communicate in a polite manner both with creditors and forwarders

• Maintain & reconcile Vendors accounts under your control on quarterly basis

• Cooperate with GL accountants and auditors providing data, answering to questions

• Train colleagues and share information

• Replace colleagues during vacation, sick leave periods both in Accounts Payable team and department

• Other duties and projects as needed

• Make sure, that all weekly procedures are done by using guidelines

Requirements:

• Degree in accounting or finance preferred, or 3-5 years of experience in accounting

• Account Payable experience

• Experience with Freight Forwarding and/or Logistics

• Experience with GL, International accounting

• Fluency in English, both written and spoken

• Knowledge in accounting process

• Detail oriented, able to multitask, set priorities and meet deadlines

• Able to work in a team and independently

• Analytical and mathematical skills

• General competence in IT and in Microsoft Office, especially excel

• Organisational and communication skills

• Teamwork mindset

• Ability to analyze and solve problems