German or Dutch speaking consultants

CallForce; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A leading logistics company is seeking a Business Administration Specialist in Cape Town, South Africa. This role involves processing vendor invoices, monitoring accruals, and ensuring timely document archiving. The ideal candidate should have 2-3 years of experience, preferably in the Freight Forwarding industry, and possess excellent data entry skills with knowledge of accounting principles. Familiarity with SAP is required, along with a proactive and flexible approach to work.

Qualifications

• 2-3 years of professional experience ideally.
• Knowledge in Freight Forwarding industry is highly desirable.
• Experience with data entry with a high level of accuracy.
• Excellent data entry skills with high level of accuracy; SAP experience.
• Proactive, motivated and flexible.

Responsibilities

• Register and process operational vendor invoices within a predefined timeframe.
• Match and validate incoming invoices against accruals and resolve discrepancies.
• Prepare accruals report periodically.
• Prepare accruals report on a periodic basis to follow up on missing accruals.
• Ensure vendor invoices are archived properly based on agreed process/workflow.

Skills

Excellent data entry skills

Knowledge in Freight Forwarding

Basic knowledge of accounting principles

Proactive and highly motivated

Flexible

Education

Basic accounting principles knowledge

Tools

SAP

Job description

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe.

Responsibilities

Account Payable Handling

• Register and process operational vendor invoice in operational system within predefined timeframe.
• Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
• Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

• Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

• Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal).
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP.
• Proactive, highly motivated, and flexible.