Branch Supervisor - Cape Town

Headhunters; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Headhunters is seeking an efficient Internal Sales Administrator to support branch operations. You will manage internal admin tasks, handle enquiries, process Embrace transactions and prepare quotations, while providing sales support and ensuring timely reporting.

The role emphasizes accuracy, multitasking and proactive problem solving in a busy branch environment. Training on Embrace, Ariba and Coupa may be provided.

Qualifications

• Matric; post-matric qualification would be an advantage.
• Minimum of 2 years' experience in internal sales administration and clerical duties.
• Computer literate and efficient; able to work independently and proactively.

Responsibilities

• Oversee and support all internal administrative duties within the branch to ensure the office operates smoothly.
• Handle and allocate branch enquiries; process Embrace transactions including invoicing, jobs, LPRs and OPRs.
• Compile and submit quotations; provide leads for Sales Engineers and external sales support.
• Compile daily JMR figures and reports; assist with stock management and order expediting.
• Log into Ariba, Coupa and other portals daily to download orders and allocate to Internal Sales.
• Manage branch debtors by following up on payments and reporting to Debtors Office.
• Maintain quotation register; update selling prices on Embrace on request.

Skills

Internal sales

Clerical duties

Communication

Multitasking

Attention to detail

Time management

Organisational skills

Proactive

Education

Matric

Tools

Ariba

Coupa

Embrace

Job description

Requirements

• Matric (post-matric qualification would be an advantage).
• Minimum of 2 years' experience in internal sales administration and clerical duties.
• Computer literate and efficient.
• Ability to work independently and proactively.
• Excellent attention to detail.
• High level of accuracy.
• Good organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask in a busy office environment.

Responsibilities

• Oversee and support all internal administrative duties within the branch to ensure the office operates smoothly.
• Handle and allocate branch enquiries.
• Process Embrace transactions, including invoicing, jobs, LPRs, OPRs and related documentation.
• Compile and submit quotations as required.
• Provide leads for Sales Engineers.
• Provide external sales support.
• Compile daily JMR figures, including daily, month-end and financial year-end reports.
• Assist with consignment stock management.
• Log onto the Ariba, Coupa and other customer portals daily to download new orders and allocate them to Internal Sales.
• Manage branch debtors by following up on outstanding payments and reporting to the Debtors Office and Branch Manager.
• Manage office supplies inventory and place orders as required.
• Expedite local and divisional orders.
• Handle incoming telephone calls and customer enquiries.
• Assist with telephone sales and branch enquiries.
• Perform general clerical duties, including filing, typing and stationery administration.
• Maintain the quotation register system.
• Compile and submit quotations from telephone enquiries.
• Compile reports as required.
• Control stock of pamphlets and brochures.
• Arrange seminars and seating requirements.
• Ensure customer lists are maintained and kept up to date.
• Update selling prices on Embrace when requested.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.