Branch Administrator - York Timbers Sabie

Bidvest Protea Coin; Mpumalanga; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Bidvest Protea Coin is seeking a dedicated receptionist/front office clerk to manage the front desk, greet visitors, handle calls, and coordinate daily administration at the mine offices.

You will maintain HR records, process memos, assist with leave scheduling, training logistics, and ensure all documentation is complete and up to date for new hires.

Qualifications

• PSIRA Certification Grade B mandatory.
• Grade 12 or equivalent qualification.
• Previous experience as receptionist/front office clerk.
• Excellent written and verbal communication skills.
• MS Office proficiency, especially Excel.
• Own transport and accommodation.
• Must be medically fit and willing to undergo polygraph testing.

Responsibilities

• Handle front desk reception, greet visitors and answer calls.
• Typing of memos, taking messages, binding registers.
• Arrange interviews and coordinate documentation for applicants.
• Maintain staff records and assist HR admin tasks.
• Assist with inductions, training logistics and payroll queries.

Skills

Excellent written and verbal communi­c

Ability to work under pressure

Education

Grade 12 or equivalent qualifications

PSIRA Certification Grade B

Tools

MS Office

Job description

Orders and capex:

• Creating orders on WebX
• Doing follow ups on invoicing and payments
• Requesting quotes
• Compiling capex’s and motivational memos of why the assets needs to be purchased
• Doing follow ups on the capex’s
• Ensuring original invoices reaches HQ before the cut off dates
• In charge if the following:
• Ordering stationary
• Ordering cartridges for all the machines
• Ordering paper
• Ordering of equipment such as, spotlights, bullet proofs, hand radios, pc’s etc.
• Make sure the equipment list is kept up to date

IOD’s:

• Completion of WCL2 forms (employer’s report of an accident)
• Completion of WCL6 forms (resumption report)
• Completion of incident record book
• Send all relevant documentation to HQ
• Ensuring a claim number is received from HQ
• Doing follow ups with the employee and hospital
• Arrange fruit baskets to be delivered if employee is in hospital for a long period of time
• Arrange to visit the employee in hospital if the manager is not available
• Doing disability claims if the employee is found unfit with his/her last medical report

Salaries and other:

• Compiling duty rosters for the hourly paid employees
• PRP for the hourly paid employees
• Compiling the leave schedule for all employees
• Doing leave, sick leave and compassionate leave
• Ensuring that all employees medicals are up to date
• Ensuring all induction training for the employees is up to date (sending them to the mine’s induction training office)
• Ensuring that all employees do polygraphs once a year or every 6 months, depending on the requirements
• Notifying the employees in advance for the polygraph test
• Arranging for polygraphs
• Sending employees to Gijima for training
• Keeping record of Reg 21
• Sending employees for full fire arm courses
• Making sure they go to SAPS for the SAPS competency
• Making sure all certificates are still valid
• Sending employees to upgrade their gradings
• Arranging transport for the employees to and from Gijima
• Doing follow ups of certificates not yet received
• Sending employees for H&S training
• Sending employees for first aid training
• Handling all the pay queries
• Compiling contracts for new employees
• Ensuring all the documents are completed
• Sending them for medical and induction at the mine
• Making sure they receive the necessary training before working alone
• Doing daily posting sheets
• Sending loan forms when an employee wants to apply for a loan
• Assisting with any salary related problems from the workforce, by explaining how certain things work (stay clued up with all the changes)
• Doing terminations
• Completing termination form and relevant documentation
• Updating PSIRA
• Doing the UIF online
• Doing promotions and all the relevant documentation
• Salary adjustments
• Doing transfers
• Staff purchase
• Keeping personal files up to date

Health and safety:

• Sending out toolbox talks to relevant supervisors for training and signatures
• Sending all relevant documentation to HQ monthly

Monthlies:

• Compiling the following month reports
• HR report
• Training report

Uniforms:

• Issuing of uniforms on a weekly basis to the work force
• Record keeping of all uniform being issued
• Making sure each employee is issued with uniform within the time frame of 10 months
• Monthly stock take and sending it to relevant persons
• Good housekeeping in the uniform store
• Completing staff purchase for employees who lost their uniform due to negligence
• Making sure there is enough PPE on hand in the store
• Providing a list of all the uniform that needs to be ordered each month
• Assisting with the regional warehouse when requested

CV’s:

• Checking PSIRA on CV’s received
• Arranging interviews when needed
• Conducting the written interview when vacancies are available (also marking of the test papers)
• Arranging interviews with the manager when a candidate from “outside” has done the written interview

General:

• Typing of memos
• Taking messages
• Making copies
• Binding registers
• Assisting management when needed
• Arranging IR to come for hearings
• Arranging refreshments when visitors come to the offices
• Notice boards are being kept up to date
• Good housekeeping of your office

Preferred qualifications/attributes/skills:

• PSIRA Certification Grade B;
• Grade 12 or equivalent qualifications;
• Relevant experience as receptionist/front office clerk;
• Previous experience in a similar position will be advantageous.
• Must be medically fit and willing to undergo polygraph test;
• Excellent written & verbal communication skills;
• A good working knowledge of MS Office (Excel);
• The ability to communicate and present at all levels;
• The ability to work under pressure;
• Clean disciplinary, criminal and credit record;
• Own transport and accommodation;

Employment consideration will be in accordance with the Employment Equity Act requirements

Should you not hear from us within 14 days after closing date, your application should be considered unsuccessful