Branch Administrator_Rustenburg

Sanitech a division of WACO Africa; Rustenburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Sanitech a division of WACO Africa in Rustenburg is seeking an experienced administrator to manage contracts, invoicing, client file administration, and full creditors processing to support branch operations.

The role requires Grade 12, a National Diploma in Business Administration or equivalent, 4+ years in administration or bookkeeping, and proficiency in MCS and Accpac, with strong planning and ability to meet deadlines under pressure.

Qualifications

• Matric and a National Diploma in Business Administration or equivalent.
• Minimum 4 years' experience in administration or bookkeeping.
• Proficiency in MCS and Accpac is essential.
• Strong planning, organizational and prioritization skills.
• Ability to meet deadlines and perform under pressure.

Responsibilities

• Validate and process client contracts, including vetting, loading, and updating on Accpac and MCS.
• Maintain service schedules, deliveries, collections, and cancellations on MCS.
• Generate and reconcile delivery/collection notes, invoices, and monthly accruals.
• Perform month-end processing: invoicing, stock reconciliation, petty cash, branch reports, debtors, and creditors.
• Ensure all creditor invoices are GRV’d, matched, processed, and reconciled monthly.
• Manage EFT requests and maintain records of lost/damaged stock for billing.
• Verify contract pricing and details against updated price lists.
• Submit signed debit orders and monthly cancellations to Head Office on time.
• Handle petty cash, switchboard relief, and customer account queries, including credit notes and re-invoicing.
• Assist in resolving creditors queries and closing purchase orders monthly.

Skills

Planning

Organizational skills

Prioritization

Deadline-driven

Communication

Education

Grade 12

National Diploma in Business Administration

Tools

MCS

Accpac

Job description

The successful incumbent will be responsible for efficiently managing contracts servicing data, invoicing, client file administration, and full creditors processing and reconciliation to support smooth operations in the branch.

What We’re Looking For

• Grade 12 (Matric)
• National Diploma in Business Administration or equivalent
• Minimum of 4 years’ experience in administration or bookkeeping
• Proficiency in MCS and Accpac is essential
• Strong planning, organizational, and prioritization skills
• Ability to meet deadlines and perform under pressure

Key Responsibilities:

• Validate and process client contracts, including vetting, loading, and updating on Accpac and MCS
• Maintain service schedules, deliveries, collections, and cancellations on MCS
• Generate and reconcile delivery/collection notes, invoices, and monthly accruals
• Perform month-end processing: invoicing, stock reconciliation, petty cash, branch reports, debtors, and creditors
• Ensure all creditor invoices are GRV’d, matched, processed, and reconciled monthly
• Manage EFT requests and maintain records of lost/damaged stock for billing
• Verify contract pricing and details against updated price lists
• Submit signed debit orders and monthly cancellations to Head Office on time
• Handle petty cash, switchboard relief, and customer account queries, including credit notes and re-invoicing
• Assist in resolving creditors queries and closing purchase orders monthly