Branch Administrator_ Steelpoort

Sanitech a division of WACO Africa; Limpopo; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Sanitech a division of WACO Africa is seeking an experienced administrator with a strong background in bookkeeping and contract administration. The role focuses on processing contracts, invoicing, creditor reconciliation, and month-end activities across MCS and Accpac systems.

The ideal candidate will have at least 4 years of administration or bookkeeping experience, Matric, and a National Diploma in Business Administration or equivalent.

Qualifications

• Matric or equivalent required.
• National Diploma in Business Administration or equivalent preferred.
• Minimum 4 years' experience in administration or bookkeeping.
• Proficiency in MCS and Accpac is essential.

Responsibilities

• Validate and process client contracts, including vetting, loading, and updating on Accpac and MCS.
• Maintain service schedules, deliveries, collections, and cancellations on MCS.
• Generate and reconcile delivery/collection notes, invoices, and monthly accruals.
• Perform month-end processing: invoicing, stock reconciliation, petty cash, branch reports, debtors, and creditors.
• Ensure all creditor invoices are GRV'd, matched, processed, and reconciled monthly.
• Manage EFT requests and maintain records of stock discrepancies for billing.
• Verify contract pricing and details against updated price lists.
• Submit signed debit orders and monthly cancellations to Head Office on time.
• Handle petty cash, switchboard relief, and customer account queries, including credit notes and re-invoicing.
• Assist in resolving creditor queries and closing purchase orders monthly

Skills

MCS

Accpac

Bookkeeping

Attention to detail

Education

Matric

National Diploma in Business Administration or equivalent

Tools

MCS

Accpac

Job description

The successful incumbent will be responsible for efficiently managing contracts servicing data, invoicing, client file administration, and full creditors processing and reconciliation to support smooth operations in the branch.

What We're Looking For

• Grade 12 (Matric)
• National Diploma in Business Administration or equivalent
• Minimum of 4 years' experience in administration or bookkeeping
• Proficiency in MCS and Accpac is essential
• Strong planning, organizational, and prioritization skills
• Ability to meet deadlines and perform under pressure

Key Responsibilities:

• Validate and process client contracts, including vetting, loading, and updating on Accpac and MCS
• Maintain service schedules, deliveries, collections, and cancellations on MCS
• Generate and reconcile delivery/collection notes, invoices, and monthly accruals
• Perform month-end processing: invoicing, stock reconciliation, petty cash, branch reports, debtors, and creditors
• Ensure all creditor invoices are GRV'd, matched, processed, and reconciled monthly
• Manage EFT requests and maintain records of lost/damaged stock for billing
• Verify contract pricing and details against updated price lists
• Submit signed debit orders and monthly cancellations to Head Office on time
• Handle petty cash, switchboard relief, and customer account queries, including credit notes and re-invoicing
• Assist in resolving creditors queries and closing purchase orders monthly