Bonds Assistant

Hire Resolve; Gauteng; On-site; ZAR 234,000 - 301,000; Full time

Job summary

Hire Resolve is seeking a Bonds Assistant to join a premier property firm in Sandton, Gauteng. The role covers end-to-end mortgage bond registration administration, bank instruction processing, title deed tracking, document drafting and client communications.

Ideal candidates have 3–5+ years of experience in conveyancing, with strong attention to detail and excellent written and verbal communication. On-site position with a competitive salary.

Qualifications

• Grade 12 is mandatory; a conveyancing certificate/diploma is advantageous.
• 3–5+ years of solid experience as Bonds Assistant or Bonds Paralegal.
• Experience dealing with major banks for bond registrations.
• Hands-on with conveyancing software such as Lexis Convey or GhostConvey/GhostPractice.

Responsibilities

• Process bond registrations and prepare mortgage documentation for registration.
• Gather and verify client FICA documents and compliance certificates.
• Prepare lodgement covers and track Deeds Office lifecycle.
• Maintain liaison with banks, agents, conveyancers and purchasers.
• Prepare final accounts, statements and invoice requests for bond matters.

Skills

Attention to detail

Administrative skills

Written communication

Verbal communication

Time management

Education

Grade 12

Conveyancing/paralegal certificate

Legal secretary diploma (advantageous)

Tools

Lexis Convey

GhostConvey

GhostPractice

Job description

Bonds Assistant

Hire Resolve is seeking an experienced, detail-oriented Bonds Assistant to join a premier property firm based in Sandton, Gauteng. Working alongside bond conveyancers and legal professionals, this permanent role takes responsibility for end-to-end mortgage bond registration administration, bank instructions processing, title deed tracking, document drafting, and client communications.

Key Performance Areas:

• Bond Registration Administration: Process bank instructions for major financial institutions and prepare mortgage bond documentation for registration.

• FICA & Compliance Verification: Gather and review required client FICA documentation, tax clearances, and compliance certificates prior to lodgement.

• Deeds Office Lodgement & Tracking: Prepare lodgement covers, track matters through the Deeds Office lifecycle (lodgement, prep, and execution), and manage fee payouts and registration confirmations.

• Client & Bank Liaison: Maintain proactive communication with financial institutions, estate agents, bond originators, purchasers, and conveyancers to ensure smooth instruction flow and timeous registration.

• Financial Administration: Prepare final accounts, statement of accounts, and invoice requests for bond registration matters.

Minimum Requirements:

• Education: Grade 12 (Matric) certificate; a legal secretary diploma or conveyancing paralegal certificate is highly advantageous.

• Experience: 3-5+ years of solid experience as a Bonds Assistant or Bonds Paralegal within a conveyancing practice, dealing directly with major bank bond registrations (e.g., Standard Bank, ABSA, FNB, Nedbank).

• System Expertise: Hands-on experience with conveyancing software (e.g., Lexis Convey, GhostConvey/GhostPractice, or similar).

• Skills & Attributes: Exceptional attention to detail, strong administrative structure, excellent written and verbal communication skills, and the ability to handle high-volume files under strict deadline pressures.

Position Details:

• Location: Sandton, Gauteng (Permanent / Onsite).

• Remuneration: R21,000 - R27,000 CTC per month (R252,000 - R324,000 per annum, negotiable based on experience).

• Availability: Target start date ASAP.