Billing Specialist - 3 month contract

Prime System Solutions; Cape Town; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Prime System Solutions in Cape Town is seeking a Billing Specialist to prepare and process invoices based on contractual agreements. You will ensure timely billing, resolve discrepancies, and maintain billing records and agreements while supporting clients and internal teams.

The role requires strong numerical skills, attention to detail, and experience with billing software. You will collaborate across departments to ensure accurate invoicing and compliant revenue recognition.

Qualifications

• Experience in preparing and processing invoices per contractual terms.
• Ability to resolve billing discrepancies with internal and external stakeholders.
• Strong numerical and data-entry skills with attention to detail.
• Familiarity with accounting principles is beneficial.
• Excellent communication to support clients and teams.

Responsibilities

• Review contracts to understand billing terms and invoicing requirements.
• Create and send invoices according to contractual terms.
• Ensure invoices are accurate and compliant with standards; handle ancillary charges if applicable.
• Manage billing schedules and ensure timely invoicing and payment collection.
• Resolve billing discrepancies with customers and internal teams.
• Update billing records including invoices and payments.
• Support financial reporting related to billing and revenue recognition.
• Maintain accurate and real-time timesheets.
• Seek mentorship and opportunities for growth within the team.
• Maintain documentation and processes through change management.
• Maintain knowledge of products and services offered.

Skills

Numerical accuracy

Billing proficiency

Attention to detail

Communication skills

Time management

Tools

Billing software

Job description

Job Overview:

The BillingSpecialist is responsible for accurately preparing and processing invoices forclients based on contractual agreements. This role involves ensuring timely billing,resolving billing discrepancies, maintaining billing records and agreements, and providing support to internal and external clients. The Billing Specialist plays a critical role inensuring accurate and efficient billing processes.

Responsibilities:

• Reviewing contracts: Review contractual agreements to understand the billingterms, payment schedules, and invoicing requirements.
• Creating and sending invoices: Create and send invoices to customers according tothe billing terms outlined in the contractual agreements.
• Ensure that the invoicesare accurate, timely, and comply with accounting standards and regulations. Theseinvoices may also expand to ancillary charges that are outside the scope of the
  signed contract. (i.e., work done on a T&M basis or Hardware/Software resales)
• Managing billing schedules: Manage billing schedules for contractual agreements,ensuring that invoices are sent on time and that payments are received according tothe payment schedules outlined in the contracts.
• Resolving billing discrepancies: Resolve billing discrepancies or disputes withcustomers, working with internal teams and external stakeholders to resolve issuesand ensure that payments are received on time.
• Updating billing records: Maintain accurate billing records for contractualagreements, including invoices, payments received, and any changes to the billingterms or schedules.
• Supporting financial reporting: Assist in financial reporting activities, includingpreparing reports and analyses related to contractual billing and revenuerecognition.
• Maintain accurate and real-time timesheets.
• Receive mentoring and feedback from peers and others.
• Where appropriate, expand to a more senior resource or other appropriate teams.
• Maintain documentation, processes, and standards through the changemanagement processes.
• Maintain an in-depth knowledge of the products and services that are offered.

• Contract billing involves handling various details, such ascontract terms, pricing, and payment schedules.
• Strong numerical skills are essential for performing calculations,reconciling accounts, and managing financial data accurately.
• Proficiency in basicmath and familiarity with accounting principles are beneficial.
• Need to analyze and interpret complex contractual terms andconditions, ensuring that billing accurately reflects the agreed-upon terms.
• Proficiency in using billing software and systems isimportant for efficiently generating invoices, tracking payments, and managingcustomer accounts. Familiarity with popular accounting software and billingplatforms is advantageous.
• Effective communication is essential when interacting withclients, internal teams, and stakeholders.
• Strong organizational skills and the ability toprioritize tasks help in managing workload effectively and meeting deadlines.
• Should be skilled in problem-solving, using critical thinking toidentify root causes, propose solutions, and prevent future issues.
• Familiarity with contract terminology, billing terms,and pricing structures is important for accurate invoicing.
• Strong customer service skills, including empathy,
  Professionalism and effective communication contribute to positive clientexperiences and satisfaction.