Assistant

Hakware; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Secretarial training

PA experience advantageous

Job summary

Hakware is seeking a proactive Personal Assistant to support senior management with secretarial and administrative duties, including preparing reports and presentations, and handling internal and external correspondence. You will manage data entry, maintain databases, coordinate travel arrangements, and schedule appointments while keeping an events calendar and reminders.

Requirements include advanced typing, note-taking, organization, excellent communication, and owning transport; prior PA

Qualifications

• Proficiency with MS Outlook and scheduling software.
• Excellent written and verbal communication.
• Strong interpersonal and organizational skills.
• Own transport and reliable mobility.

Responsibilities

• Assist senior management with secretarial and administrative duties.
• Prepare reports, documents and presentations.
• Enter data, maintain databases, and keep records.
• Liaise with internal departments, answer calls, and arrange travel.
• Manage correspondence and calendar; schedule appointments; send reminders.

Skills

Outlook scheduling

Communication skills

Interpersonal skills

Correspondence management

Own transport

Typing skills

Note-taking

Recordkeeping

Organization

Tools

MS Outlook

Job description

We are looking for someone to assist as a Personal Assistant, as well as complete some Sales and support items.

Responsibilities are, but not limited to:

Reporting to senior management and performing secretarial and administrative duties.

Typing, formatting, and editing reports, documents, and presentations. Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Managing internal and external correspondence on behalf of senior management. Scheduling appointments, maintaining an events calendar, and sending reminders.

Personal Assistant Requirements:

• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Ability to manage internal and external correspondence.
• Own transport
• Advanced typing, note-taking, recordkeeping, and organizational skills.

Bonus

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.