Arts Administrator - Program Support

Placements24; Noord-Kaap; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary and benefits

Full-time employment in Kimberley

Professional development opportunities

Supportive team environment

Job summary

Placements24 is seeking an Arts Administrator in Kimberley to provide essential program support. You will help manage schedules, coordinate events, and handle administrative tasks enabling the arts programs to thrive.

The role requires strong organizational and communication skills, with a passion for supporting the arts community and collaborating with artists, managers, and partners in a busy arts organization.

Qualifications

• Proven experience in an Arts Administration role or similar administrative position.
• Exceptional organizational skills and meticulous attention to detail, able to manage multiple tasks.
• Strong written and verbal communication abilities.
• Proficiency in standard office software (word processing, spreadsheets, presentations).
• Ability to work independently and as part of a team with initiative and problem-solving skills.
• A passion for the arts and a commitment to supporting artistic endeavors.

Responsibilities

• Provide comprehensive administrative support to program managers and artistic staff, including scheduling meetings, managing correspondence, and maintaining records.
• Coordinate logistics for events, workshops, rehearsals, and performances, including venue booking and equipment management.
• Manage artist and participant communications, ensuring they have all necessary information and support.
• Maintain databases and systems for program-related information, such as participant lists, contact details, and event schedules.
• Process invoices, track budgets, and manage petty cash for program-related expenses.
• Support development and implementation of program evaluation processes and data collection.

Skills

Organizational skills

Communication skills

Administrative support

MS Office proficiency

Tools

MS Office Suite

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Arts Administrator to provide essential program support within their Arts & Entertainment organization in Kimberley . You will play a crucial role in ensuring the smooth operational and logistical functioning of various artistic programs, performances, and exhibitions. This position requires strong organizational skills, excellent communication abilities, and a passion for supporting the arts community. You will work closely with artists, program managers, and external partners to facilitate program delivery, manage schedules, and handle administrative tasks that enable the creative process to thrive.

Key Responsibilities

• Provide comprehensive administrative support to program managers and artistic staff, including scheduling meetings, managing correspondence, and maintaining records.
• Assist in the coordination of logistics for events, workshops, rehearsals, and performances, including venue booking and equipment management.
• Manage artist and participant communications, ensuring they have all necessary information and support.
• Maintain databases and organizational systems for program-related information, such as participant lists, contact details, and event schedules.
• Process invoices, track budgets, and manage petty cash for program-related expenses.
• Support the development and implementation of program evaluation processes and data collection.

Requirements

• Proven experience in an Arts Administration role or similar administrative position, preferably within the Arts & Entertainment sector.
• Exceptional organizational skills, with meticulous attention to detail and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficiency in standard office software, including word processing, spreadsheets, and presentation software.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• A passion for the arts and a commitment to supporting artistic endeavors.

Benefits

• Competitive salary and benefits package.
• Stable, full-time employment opportunity in Kimberley .
• Be an integral part of supporting and fostering the local arts scene.
• Opportunities for professional development within arts management.
• A supportive and collegial work environment.