Arts Administrator & Events Coordinator

Placements24; Gauteng; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Hybrid work model

Performance-based increases

Support local arts community

Professional development

Collaborative environment

Job summary

Placements24 is seeking a highly organized Arts Administrator & Events Coordinator for Vereeniging. You will manage schedules, budgets, communications, and logistical arrangements to ensure the smooth execution of arts and cultural events, both remotely and on-site during events.

The role combines hybrid work flexibility with hands-on event support, requiring strong organizational skills, attention to detail, and a proactive approach to problem-solving to foster a vibrant local arts scene in

Qualifications

• Proven experience in Arts Administration or Event Coordination in arts/entertainment.
• Excellent organisational and multitasking abilities.
• Proficiency in Microsoft Office and Google Workspace; familiarity with event tools.
• Strong communication and interpersonal skills.
• Detail-oriented with a proactive problem-solving approach.
• Willingness to work hybrid hours, including some evenings and weekends.

Responsibilities

• Manage day-to-day admin tasks, including correspondence, scheduling, and records.
• Coordinate logistics for arts events, such as venue bookings and vendor liaison.
• Assist in budget preparation and cost tracking for admin and events.
• Communicate with artists, stakeholders, attendees, and staff to ensure smooth events.
• Support marketing and promotional activities for events.
• Provide on-site support during events, resolving issues and ensuring attendee satisfaction.

Skills

Arts Administration

Event Coordination

Budgeting

Vendor Management

Time Management

Communication

Tools

Microsoft Office

Google Workspace

Event management software

Job description

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Our client is seeking a highly organized and proactive Arts Administrator & Events Coordinator to support their diverse operations in Vereeniging. This role is crucial for the smooth running of administrative functions and the successful execution of various arts and cultural events. You will manage schedules, budgets, communications, and logistical arrangements, ensuring that projects and events align with the organization's mission. This hybrid position allows for efficient remote administrative work, combined with essential on-site coordination during events and team meetings, fostering a vibrant local arts scene.

About the Role

Our client is seeking a highly organized and proactive Arts Administrator & Events Coordinator to support their diverse operations in Vereeniging. This role is crucial for the smooth running of administrative functions and the successful execution of various arts and cultural events. You will manage schedules, budgets, communications, and logistical arrangements, ensuring that projects and events align with the organization's mission. This hybrid position allows for efficient remote administrative work, combined with essential on-site coordination during events and team meetings, fostering a vibrant local arts scene.

Key Responsibilities

• Manage day-to-day administrative tasks, including correspondence, scheduling, and record-keeping.
• Coordinate logistics for arts events, such as venue booking, vendor management, and supplier liaison.
• Assist in budget preparation and management for administrative and event-related expenditures.
• Communicate effectively with artists, stakeholders, attendees, and staff to ensure seamless event execution.
• Support the development and implementation of marketing and promotional activities for events.
• Provide on-site support during events, troubleshooting issues and ensuring attendee satisfaction.

Requirements

• Proven experience in Arts Administration or Event Coordination, preferably within the arts and entertainment sector.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in office software (Microsoft Office Suite, Google Workspace) and event management tools.
• Strong communication and interpersonal skills, with the ability to interact professionally with diverse groups.
• Detail-oriented with a proactive approach to problem-solving.
• Willingness to work a hybrid schedule, including some evenings and weekends for events.

Benefits

• Competitive salary and potential for performance-based increases.
• Hybrid work model offering flexibility and work-life balance.
• Opportunity to play a key role in supporting the local arts community .
• Professional development and training opportunities.
• Supportive and collaborative work environment.

Our client is seeking an enthusiastic and detail-oriented Events Coordinator to join their dynamic team in