Aircraft Records Administrator

Placements24; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Medical & retirement benefits

Structured training

Stable employment

Supportive work environment

Job summary

Placements24 is seeking a highly organized Aircraft Records Administrator to manage essential documentation at our Upington facility. This role ensures regulatory compliance, supports maintenance operations, and provides accurate records for audits and aircraft transitions.

You will organize, file, and retrieve maintenance logs, airworthiness certificates, and modification records, while liaising with maintenance and engineering teams to ensure data integrity and accessibility in the digital

Qualifications

• Experience as Aircraft Records Administrator or similar aviation admin role.
• Understanding of aircraft maintenance documentation and regulatory requirements (CAA).
• Proficient with record-keeping software, databases, and MS Office.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a deadline-driven environment.

Responsibilities

• Maintain and organize all aircraft maintenance records, flight logs, and technical documentation in compliance with aviation regulations.
• Ensure accuracy and completeness of records, including tracking scheduled maintenance, inspections, and component replacements.
• Process and file all incoming maintenance documentation, such as work orders, inspection reports, and component installation records.
• Assist with preparation for regulatory audits and aircraft transition projects by gathering and organizing necessary documentation.
• Manage the digital archiving system for aircraft records, ensuring data integrity and accessibility.
• Liaise with maintenance personnel, engineering departments, and external stakeholders regarding record-keeping requirements.

Skills

Aircraft records management

Administrative experience

Attention to detail

Organizational skills

Communication skills

Tools

Record-keeping software

Databases

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and detail-oriented Aircraft Records Administrator to manage and maintain essential aircraft documentation at their facility in Upington . This role is critical for ensuring regulatory compliance, supporting maintenance operations, and providing accurate records for aircraft transitions and audits. You will be responsible for organizing, filing, and retrieving a wide range of documents, including maintenance logs, airworthiness certificates, and modification records. The ideal candidate possesses exceptional administrative skills, a keen eye for detail, and an understanding of the importance of precise record-keeping within the aviation industry, contributing to the smooth operations in Upington .

Key Responsibilities

• Maintain and organize all aircraft maintenance records, flight logs, and technical documentation in compliance with aviation regulations.
• Ensure the accuracy and completeness of all records, including tracking scheduled maintenance, inspections, and component replacements.
• Process and file all incoming maintenance documentation, such as work orders, inspection reports, and component installation records.
• Assist with preparation for regulatory audits and aircraft transition projects by gathering and organizing necessary documentation.
• Manage the digital archiving system for aircraft records, ensuring data integrity and accessibility.
• Liaise with maintenance personnel, engineering departments, and external stakeholders regarding record-keeping requirements.

Requirements

• Proven experience as an Aircraft Records Administrator or in a similar administrative role within the aviation industry.
• Strong understanding of aircraft maintenance documentation and regulatory requirements (e.g., CAA).
• Proficiency in using record-keeping software and databases, as well as standard office applications (Microsoft Office Suite).
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a deadline-driven environment.
• Good communication and interpersonal skills for effective collaboration in Upington .

Benefits

• Competitive salary reflective of experience.
• Comprehensive medical and retirement benefits.
• Structured training on aviation record-keeping systems.
• Stable employment with a reputable aviation service provider.
• A supportive and professional work environment.