Administrator Stock Receiving X2

Medipost; Pretoria; Vor Ort; ZAR 180.000 - 240.000; Vollzeit

Zusammenfassung

Medipost Holdings seeks a detail-oriented stock and invoicing assistant to capture supplier invoices, generate credits for damaged or short-dated stock, and maintain meticulous audit trails. You will follow up on credits, ensure timely processing, and help with stock returns to suppliers.

The role requires Grade 12 with mathematics and science, SAPC registration, and familiarity with SOPs. You will work in a compliant environment with focus on accuracy and timely record-keeping.

Qualifikationen

• Grade 12 with Mathematics and Physical/Life Science
• Learner basic
• SAPC registered
• SOPs training

Aufgaben

• Capture invoices from suppliers and record under correct codes
• Create credits for damaged/short/expired stock and ensure credits are received
• Follow up on supplier credit notes and update audit files
• Balance audit trail of invoices received during the day
• Return over supplied or damaged stock to suppliers
• Record keeping of all invoices and credits
• Capture leave/overtime on ESS and ensure SAPC policy compliance
• Maintain house-keeping SOPs and keep receiving area clean
• Ensure compliance with GPP standards and Occupational Health and Safety Act 85 of 1993

Kenntnisse

Attention to detail

Organizational skills

Invoice processing

Ausbildung

Grade 12 with Mathematics and Physical/Life Science

Learner basic

Learner Post Basic

SAPC registered

SOPs training

Tools

SAP

Medipost App

Jobbeschreibung

To capture invoices of stock that was received from suppliers. Ensuring that credits is created for damage and short dated stock. Doing of balance audit trail of invoices that was received during the day.

• Capturing of all invoices received from suppliers
• Creating credits for damaged/short dated/ expired stock receive
• Make sure we get credits in time/Follow up on credit requests
• Balance of audit trail against invoice received during the day

Recon

To ensure that:

• Print of audit trail
• Balance of audit trail against invoice received and filing

Capturing/invoices

Responsible for:

• Received invoice from receiving clerks
• Capture the invoices under correct supplied codes and stock codes as per Medipost App
• Double check to ensure correct information was capture against invoice
• Record keeping of all invoices

Returning of stock to suppliers

To ensure that:

• Over supplied – short/damaged and expired stock are prepared and returned to the suppliers at the earliest possible conveniences

Create credits

• Phone supplier to get reference to return stock(damaged/short)
• Update of credit notes against supplier credits
• Updating of credit notes for audit file
• Ensure that record keeping is up to date of all credits past from the suppliers
• Capturing of leave/overtime on ESS
• Completing of KPA’s and submitting for record keeping
• Responsible for time management
• Ensuring the house keeping SOP is followed.
• Keeping the receiving area clean and double checking areas
• Making sure no stock is handled outside the GPP standards and Occupational health and Safty act 85 of 1993 is enforced.

Ad Hoc Task

To assist with:

• Complete all ad hoc tasks that are given ensuring that it is completed In the time requirement that was given.
• Sending of members to assist in department where assistance is required.

QUALIFICATIONS

Grade 12 with Mathematics and Physical/Life Science

Learner basic

IDEAL

Learner Post Basic

EXPERIENCE

Medipost policy and procedures

SAPC registered

TRAINING REQUIRED

SOP’s

Policies and procedure

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

Closing Statement:

“We are committed to building a team that represents a variety of backgrounds, prospectives and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”

“MediPost Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”