Administrator / Invoicing

Sandi Crowther Recruitment; Durban; On-site; ZAR 133,920 - 200,880; Full time

Job summary

Sandi Crowther Recruitment seeks a capable Receptionist/Administrative Assistant to join our Durban office. You will manage the front desk, answer calls, assist visitors, and handle general admin tasks to keep the office running smoothly.

You will capture invoices and perform record keeping, coordinate dispatch, and liaise with Head Office and branch staff. The role demands accuracy, reliability and excellent communication within a busy environment.

Qualifications

• Manage reception, answer calls and assist visitors.
• Perform general office administration and record keeping.
• Capture customer and supplier invoices, credit notes and GRVs on Pastel Partner.
• Process customer orders and coordinate dispatch.
• Maintain factory clock cards, leave records and petty cash.
• Assist with monthly stock takes and stock journals.
• Follow up on customer payment queries with Head Office.
• Liaise with customers, suppliers, Head Office and branch staff.
• Ensure compliance with company policies and procedures.

Responsibilities

• Manage reception, answer calls, and assist visitors.
• Perform general office administration and record keeping.
• Capture invoices, credit notes and GRVs on Pastel Partner.
• Process orders and coordinate dispatch.
• Maintain clock cards, leave records and petty cash.
• Assist with stock takes and stock journals.
• Follow up on customer payment queries with Head Office.
• Liaise with customers, suppliers, Head Office and branch staff.
• Ensure adherence to company policies and procedures.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Multitasking

Customer-focused

MS Office proficiency

Education

Matric

Tools

Pastel Partner

Job description

Responsibilities:

• Manage reception, answer calls, and assist visitors
• Perform general office administration and record keeping
• Capture customer and supplier invoices, credit notes, and GRVs on Pastel Partner
• Process customer orders and coordinate dispatch
• Maintain factory clock cards, leave records, and petty cash
• Assist with monthly stock takes and stock journals
• Follow up on customer payment queries with Head Office
• Liaise with customers, suppliers, Head Office, and branch staff
• Ensure compliance with company policies and procedures

Requirements:

• Matric
• Previous Pastel Partner experience (essential)
• Proficient in MS Office (Word, Excel and Outlook)
• Strong administrative, organisational, and communication skills
• Excellent attention to detail and ability to multitask
• Friendly, professional, and customer-focused
• Own reliable transport