Administrator: Buyer

BCXP; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

BCXP in Gauteng, South Africa, is seeking a procurement administrator to handle stock requisitions, supplier quotes, and purchase orders within the Field Services Business Unit. You will ensure pricing accuracy, timely quotations, and adherence to approved processes to support operations.

The ideal candidate has at least 2 years in logistics procurement, a Grade 12/NQF4, and proficiency with SAP Warehouse Management and MS Office.

Qualifications

• Minimum 2 years’ relevant experience within a Logistics environment.
• NQF 4: Grade 12 National Diploma.
• Proficient with SAP Warehouse Management and MS Office.

Responsibilities

• Process requisitions and ensure alignment with monthly budgets.
• Request pricing and quotes from suppliers for cost-effective hardware acquisitions.
• Generate quotations within set turnaround times.
• Capture and obtain approval of quotations with accurate pricing.
• Capture and process Purchase Orders following the approval process.
• Ensure accurate pricing and timely placement of orders with suppliers.
• Monitor back orders and escalate issues to management.
• Code and process invoices; submit processed invoices to Accounts for payment.

Skills

Teamwork

Microsoft Office

SAP Warehouse Management

Following instructions & procedures

Planning & Organising

Working with people

Education

NQF 4: Grade 12 National Diploma

Tools

SAP Warehouse Management

Job description

Select how often (in days) to receive an alert:

The primary function of this position is the procurement of stock, at the most affordable market-related prices, ensuring adherence to the procedures, as established within the Business Unit.

Key Deliverables / Primary Functions

• Process requisitions received, ensuring alignment with monthly budgets.
• Request pricing and quotes from Suppliers, upon receipt of requests, ensuring the application of the most cost-effective methods of acquiring hardware, necessary for the smooth functioning of the Field Services Business Unit.
• Generate quotations on the system, ensuring that the turnaround of the quotations is within the set timeframe.
• Capture and obtain approval of quotations, ensuring accuracy of pricing, from Suppliers, both local and international.
• Capture and process Purchase Orders, ensuring accuracy of pricing and adherence to the approval process.
• Ensure accurate and timeous placement of orders with Suppliers.
• Monitor all Back Orders, escalating problematic parts to the relevant manager.
• Code and process invoices, thereafter, ensure timeous submission of all processed invoices to the Accounts Department for payment.

Core Functional Skills & Capabilities

Microsoft Office

Teamwork

SAP Warehouse Management

Core Behavioural Competencies

Job Match

Following instructions & procedures

Planning & Organising

Working with people

Minimum Qualifications

NQF 4: Grade 12 National Diploma

Additional Education -Preferred /Advantage

Experience

Minimum 2-years’ relevant experience within a Logistics environment.

Certifications

Professional Memberships in Relevant Industry

Level of Engagement & Span of Control

Span of Control 0

Level of Engagement Internal and external clients

Special Requirements / Employment Condition

Ability to work extended /long hours as and when required