Procurement Administrator

Boardroom Appointments; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Boardroom Appointments is seeking a procurement/logistics coordinator in Gauteng to manage orders, coordinate suppliers, and ensure accurate invoicing and stock availability. The role emphasizes strong communication, multitasking, and attention to detail, with interaction with sales and logistics teams.

The ideal candidate brings 2–3 years in procurement or logistics, proficiency in MS Word/Excel, and familiarity with Syspro or similar accounting systems, along with a presentable, professional

Qualifications

• Minimum 2 to 3 years' experience in Procurement or Logistics Coordinating.
• Computer literacy with Word and Excel in the Microsoft Office suite.
• Knowledge of Syspro or an Accounting system will be of benefit.
• A good team player with above-average communication skills both telephonically and in person.
• Proven experience in successfully interacting with suppliers and customers.
• The ability to handle multiple responsibilities at the same time.
• Self-driven and enthusiastic with a strong procurement service.
• English literacy and numeracy of at least a Grade 12 level.
• Professional and presentable appearance.

Responsibilities

• Receive sales orders with all supporting documents from sales, validate all docs to ensure correctness of documents.
• Create and send purchase orders to suppliers- local and foreign.
• Check stock availability, within Syspro before placing orders by checking if stock is committed or held as stock to keep.
• Receive order acknowledgements with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced.
• When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.
• Closing off purchase orders already GRN /received completely.
• Liaise with suppliers to consolidate shipments.
• Advise sales on ETAS.
• Report shipment delays to sales/ Logistics.
• Create POs for technical re: orders for spares and repairs
• Follow up on overdue orders
• Ensuring that major suppliers mail the back log on Friday for preparation of sales back-order meeting on Mondays
• Print POS report and change ETA dates
• Follow up on SLA contracts on back order.
• Keep track on hardware that require software license to be ordered - planning is key
• Get approval on purchases that have no sales orders
• Ensure orders are placed in correct warehouse categories
• Liaise with new suppliers to complete credit app and obtain BBBEE status before onboarding supplier.
• Follow up with credit notes from suppliers
• Linking sales orders with PO numbers
• Updating the PE quotes from suppliers to ensure that they are current.

Skills

Procurement

Logistics coordination

Communication

Supplier liaison

Teamwork

Multitasking

Self-motivated

Customer interaction

English proficiency

Education

Grade 12

Tools

Microsoft Word

Microsoft Excel

Syspro

Job description

• Minimum of 2 to 3 years, experience in Procurement or Logistics Coordinating
• Computer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suite.
• Knowledge of Syspro or an Accounting system will be of benefit
• A good team player with above average communication skills both telephonically and in person.
• Proven experience in successfully interacting with suppliers and customers.
• The ability to handle multiple responsibilities at the same time.
• Self-driven and enthusiastic with a strong procurement service.
• English literacy and numeracy of at least a Grade 12 level.
• Professional and presentable appearance

Job purpose:

• Receive sales orders with all supporting documents from sales, validate all docs to ensure correctness of documents.
• Ensure that the Price Exception is valid / not expired
• Create and send purchase orders to suppliers- local and foreign
• Check stock availability, within Syspro before placing orders by checking if stock is committed or held as stock to keep.
• Receive order acknowledgements with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced.
• When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.
• Closing off purchase orders already GRN /received completely.
• Liaise with suppliers to consolidate shipments
• Advise sales on ETAS
• Report shipment delays to sales/ Logistics
• Create POs for technical re: orders for spares and repairs
• Follow up on overdue orders
• Ensuring that major suppliers mail the back log on Friday for preparation of sales back-order meeting on Mondays
• Print POS report and change ETA dates
• Follow up on SLA contracts on back order.
• Keep track on hardware that require software license to be ordered - planning is key
• Get approval on purchases that have no sales orders
• Ensure orders are placed in correct warehouse categories
• Liaise with new suppliers to complete credit app and obtain BBBEE status before onboarding supplier.
• Follow up with credit notes from suppliers
• Linking sales orders with PO numbers
• Updating the PE quotes from suppliers to ensure that they are current.