Administrator and Stock Controller

Headhunters; Port Alfred; On-site; ZAR 89,000 - 156,000; Full time

Job summary

Headhunters in Port Alfred, Eastern Cape, is seeking an experienced Administrative and Stock Controller to support procurement, inventory and office administration.

The role requires Grade 12, 3 years in admin/stock control, proficiency in MS Office, strong communication, ability to work independently and in a team, and a valid driver’s license. The successful candidate will maintain stock records, assist with procurement, and ensure confidentiality.

Qualifications

• Grade 12 (Matric) is required.
• Minimum of 3 years’ experience in an administrative and stock control environment.
• Experience in inventory, stores management, and workflow management.
• Procurement, invoicing and contractor administration.
• Computer literate with proficiency in Excel, Word and Outlook.
• Excellent communication and interpersonal abilities.
• Ability to work independently as well as in a team.
• Ability to maintain confidentiality and discretion with organisational information.
• Valid driver’s license and own vehicle.

Responsibilities

• Provide comprehensive administrative support while maintaining accurate stock records and effective inventory control.
• Maintain departmental records, reports, filing systems, and administrative documentation.
• Coordinate procurement documentation, including quotations and purchase orders, and monitor deliveries.
• Receive, issue, and monitor stock, and assist with stock counts and inventory reconciliations.
• Assist with budget monitoring by capturing and reconciling expenditure and maintaining financial records.
• Liaise with suppliers and service providers to support department operations.
• Support compliance with organisational policies, health and safety requirements, and administrative procedures.
• Maintain confidentiality of organisational information and documents.

Education

Grade 12 (Matric)

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Reference PE004099

Location Eastern Cape, Port Alfred

Salary Interval Monthly

Package None-negotiable

Requirements:

• Grade 12 (Matric).
• Minimum of 3 years’ experience in an administrative and stock control environment.
• Experience in inventory, stores management, and workflow management.
• Procurement, invoicing and contractor administration.
• Computer literate, proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Excellent communication and interpersonal abilities.
• Ability to work independently as well as within a team.
• Ability to maintain confidentiality and exercise discretion when handling organisational information.
• Valid driver’s license and own vehicle.

Responsibilities but not limited to:

• Provide comprehensive administrative support while maintaining accurate stock records and effective inventory control.
• Maintain departmental records, reports, filing systems, and administrative documentation.
• Coordinate procurement documentation, including obtaining quotations and prepare purchase orders, and monitoring deliveries.
• Receive, issue, and monitor stock, and assist with scheduled stock counts and inventory reconciliations.
• Assist with budget monitoring by capturing and reconciling expenditure and maintaining accurate financial records.
• Liaise with suppliers and service providers to support the efficient operation of the department.
• Support compliance with organisational policies, health and safety requirements, and administrative procedures.
• Maintain confidentiality of organisational information and documents.