Administrative Officer - Special Projects

Placements24; Soweto; On-site; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Annual leave

Professional development

Stimulating work environment

Job summary

Placements24 seeks an organized Administrative Officer to support the Special Projects division in Soweto. You will manage project documentation, coordinate meetings, track progress, and provide essential administrative support to the project management team for timely delivery.

The role requires strong planning, attention to detail, and the ability to work independently within a collaborative team, with opportunities for professional development and a competitive benefits package.

Qualifications

• Proven experience as an Administrative Officer or similar role.
• Strong understanding of project management administrative processes and methodologies.

Responsibilities

• Provide comprehensive administrative support for multiple special projects concurrently.
• Manage project documentation, including organizing, filing, and retrieving project-related records.
• Coordinate project meetings, prepare agendas, record minutes, and track action items.
• Assist project managers with scheduling, resource coordination, and budget tracking.
• Communicate project updates and information to internal stakeholders and team members.
• Prepare project status reports and presentations as required.

Skills

Project coordination

Administrative support

Documentation management

Time management

Communication

Tools

Microsoft Office

Asana

Trello

MS Project

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Officer to support their Special Projects division in Soweto . This role is crucial for ensuring the effective management and coordination of various project-related administrative tasks. The ideal candidate will possess excellent planning skills, strong attention to detail, and the ability to work efficiently in a team-oriented environment. You will be responsible for managing project documentation, coordinating meetings, tracking progress, and providing essential administrative support to the project management team, ensuring timely and successful project delivery within a dynamic and challenging setting.

Key Responsibilities

• Provide comprehensive administrative support for multiple special projects concurrently.
• Manage project documentation, including organizing, filing, and retrieving project-related records.
• Coordinate project meetings, prepare agendas, record minutes, and track action items.
• Assist project managers with scheduling, resource coordination, and budget tracking.
• Communicate project updates and information to internal stakeholders and team members.
• Prepare project status reports and presentations as required.

Requirements

• Proven experience as an Administrative Officer or similar role, with a focus on project support.
• Strong understanding of project management administrative processes and methodologies.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite and project management software (e.g., Asana, Trello, MS Project).
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a project team.

Benefits

• Competitive annual salary commensurate with experience and project contributions.
• Access to medical aid and pension fund benefits.
• Generous paid annual leave.
• Opportunities for professional development and project management training.
• A stimulating work environment focused on impactful project outcomes.