Administrative Officer: Assets Management

Gauteng Provincial Government; Gauteng; On-site; ZAR 287,000 - 389,000; Full time

Job summary

Gauteng Provincial Government seeks an Administrative Officer: Assets Management to manage asset tagging, record-keeping, and verification processes. The role supports internal audits and ensures compliance with PFMA and Treasury Regulations.

The postholder will prepare asset reports, update asset movements, and coordinate with asset coordinators to address discrepancies, including disposals and derecognition as required.

Qualifications

• National Diploma (NQF Level 6) in Accounting/Financial Management.
• 2-3 years’ experience in Finance in Public Service.
• Client orientation and customer focus; service delivery innovation; problem solving and analysis.

Responsibilities

• Tag and label assets using barcodes or asset numbers and maintain asset records.
• Support audits with asset-related documentation and perform periodic asset verifications.
• Reconcile asset records with the general ledger and pursue discrepancies.
• Coordinate asset verification outcomes with asset coordinators and escalate unresolved issues.
• Process disposals, transfers and derecognition in line with GRAP and asset management procedures.
• Prepare monthly and quarterly asset management reports and maintain asset movement records.

Education

National Diploma (NQF Level 6) in Accounting/ Financial Management

Job description

Administrative Officer: Assets Management

• Reference Number : REFS/057117
• Directorate : Financial and Management Accounting
• Number of Posts : 2
• Package : R338 106,00 per annum plus benefits (Level 07)

Requirements :

• A minimum three-year National Diploma (NQF Level 6) in Accounting/ Financial management 2-3 years’ experience in Finance in Public Service Client orientation and customer focus. People management and empowerment. Service delivery innovationProblem solving and analysis.

Duties :

• Tag and label assets using barcodes or asset numbers. Maintain a record of vehicles received and reissued by asset management. Follow internal asset management procedures and controls and ensure compliance with PFMA and Treasury Regulations. Support internal and external audits by providing asset-related documentation. Conduct periodic physical verification of assets to confirm their existence and condition. Reconcile verified assets to the asset register and investigate all discrepancies. Coordinate and convene meetings with asset coordinators to address verification outcomes and enforce compliance. Perform ongoing follow-ups on unverified. missing, or discrepancies identified during. verification, and elevate unresolved matters where necessary. Process disposal of redundant, damaged, or lost assets in line with asset management processes. Assist with loss reports and ensure appropriate documentation is filed. Prepare monthly and quarterly asset management reports. Highlight discrepancies and assist with corrective action. File asset-related documents and records systematically. Respond to internal queries regarding asset status or information. Administer the key management system by recording the issuing and return of keys. Maintain and update asset movement records, including tracking of transfers, disposals, and reallocations. Capture new assets into the asset register in line with approved supporting documentation. Update asset movements (locations, disposals, transfers). Process disposals, transfers, and derecognition transactions accurately and in accordance with GRAP requirements. Perform regular reconciliations between the asset register, general ledger, and physical verification reports. Correct errors and update asset information such as location, custodian, condition, and useful lives.

Notes :

In line with the Department’s employments Equity Plan, preference will be given to COLOURED, INDIAN,WHITE FEMALE and people with DISABILITY. It is our intention to promote representation (race, gender and disability) in the Public Service through the filling of posts and candidates whose transfer/promotion/appointment will promote representation will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint.

Employer : Gfleet

Location : Bedfordview

Closing Date : 09-11-2026

Criteria Questions

Do you have NQF Level 6 in Accounting/ Financial management ?

Do have 2-3 years’ experience in Finance?