Administrative Coordinator – Hybrid, Bloubergstrand

Time Personnel; Wes-Kaap; On-site; ZAR 112,000 - 201,000; Full time

Job summary

Time Personnel is hiring an administrator to support daily operations. The role focuses on coordinating meetings, handling email correspondence, and providing basic PA support. You will maintain organised records and ensure information flows smoothly between attendees and leadership.

The ideal candidate demonstrates strong communication, attention to detail, and the ability to work independently with initiative while maintaining confidentiality. Salary is negotiable based on experience.

Qualifications

• Gr 12 or equivalent is required.
• Experience with Google Drive or similar document management platforms.
• Previous administrative or PA experience preferred.
• Strong organisational and administrative skills.

Responsibilities

• Schedule meetings and communicate information to attendees.
• Provide general administrative and basic PA support.
• Manage day-to-day email correspondence and follow-ups.
• Record meetings accurately and save minutes or notes.

Skills

Communication skills

Organisational skills

Attention to detail

Proactive follow-through

Email correspondence

Independence

Confidentiality

Education

Gr 12 or equivalent

Tools

Google Drive

Job description

REQUIREMENTS

• Gr 12 or similar
• Experience with Google Drive or similar document management platforms
• Previous administrative, office coordination or PA experience
• Ability to manage competing priorities and changing requirements
• Ability to work independently and use initiative
• Good written and verbal communication skills
• Strong organisational and administrative skills
• Excellent attention to detail
• Proactive approach with strong follow-through
• Professional and confident approach to email and general correspondence
• Ability to maintain confidentiality and handle sensitive information appropriately

DUTIES

• Ensure meetings are scheduled and relevant information is communicated to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes or notes are saved appropriately
• Maintain organised records of meetings, actions and relevant documentation
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers as required
• Assist with coordinating general office requirements and activities
• Assist with event and meeting administration when required
• Prepare and distribute relevant information, invitations and correspondenceAssist the Director with diary, scheduling and general coordination requirements
• Follow up on outstanding tasks, correspondence and actions
• Provide general office support and assist with ad hoc administrative requirements

Salary: R negotiable dependent on experience

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