Administrative Associate (JHB, South Africa)

Part of nGAGE Talent Limited; Johannesburg; On-site; ZAR 180,000 - 360,000; Full time

Job summary

Part of nGAGE Talent Limited is seeking an Administrative Associate Level III - Engineering to provide comprehensive administrative and operational support within a busy technical engineering and project environment in Gauteng, South Africa.

You will work with engineering teams, project personnel, suppliers and internal stakeholders to ensure accurate documentation, reporting and smooth day-to-day project activities.

Qualifications

• Experience in engineering administration, technical administration, project administration or document control.
• Experience supporting technical teams within engineering, construction or industrial projects.
• Strong MS Office skills, especially Excel, Word, Outlook and PowerPoint.
• Proven ability to maintain accurate records, spreadsheets, reports and document registers.
• Experience coordinating multiple administrative activities and meeting deadlines.

Responsibilities

• Provide day-to-day administrative support to engineering and project teams.
• Coordinate project documentation, schedules and administrative workflows.
• Maintain engineering records, project registers and document filing systems.
• Assist with preparation of project reports, presentations and meeting minutes.
• Track outstanding actions, deliverables and deadlines.

Skills

Organisational skills

Attention to detail

Communication

Time management

Independent work

Tools

Excel

Word

Outlook

PowerPoint

Job description

Location: Gauteng, South Africa
Industry: Engineering | Power Generation | Industrial Projects | Construction
Client: Confidential

About the Opportunity

Our client is seeking a highly organised, detail-oriented and proactive Administrative Associate Level III - Engineering to provide comprehensive administrative and operational support within a busy technical engineering and project environment.

The successful candidate will work closely with engineering teams, project personnel, suppliers and internal stakeholders to ensure accurate documentation, efficient coordination, reliable reporting and the smooth execution of day-to-day project activities.

This opportunity is particularly suited to an experienced Engineering Administrator, Technical Administrator, Project Administrator, Project Coordinator or Document Controller who has supported engineering or industrial projects.

Candidates with experience in power generation, electrical or mechanical engineering, mining, EPC projects, industrial construction, equipment installations or technical maintenance environments are encouraged to apply.

Key Responsibilities

Engineering & Project Administration

• Provide day-to-day administrative support to engineering and project teams.
• Coordinate project documentation, technical correspondence, schedules and administrative workflows.
• Maintain accurate engineering records, project registers, trackers and electronic filing systems.
• Assist with the preparation of project reports, presentations, meeting minutes and technical documentation.
• Track outstanding actions, project deliverables and administrative deadlines.

Document Control & Data Management

• Capture, maintain and verify engineering and project-related information.
• Manage document registers, revisions, submissions and document distribution.
• Maintain accurate spreadsheets, databases and reporting trackers.
• Assist with data consolidation, validation and the preparation of management reports.
• Ensure project information is properly organised, accessible and up to date.

Supplier & Procurement Administration

• Liaise with suppliers, contractors and internal departments regarding documentation and administrative requirements.
• Assist with purchase order tracking, invoice processing and supplier payment documentation.
• Maintain supplier records, supporting documentation and procurement trackers.
• Follow up on outstanding documentation, approvals and administrative queries.

Reporting & Team Coordination

• Compile weekly and monthly administrative and project progress reports.
• Support the coordination of engineering meetings, site activities and stakeholder communications.
• Monitor action lists and follow up on outstanding tasks.
• Assist engineering teams with project reporting, information requests and general administrative coordination.
• Ensure compliance with internal administrative procedures, document control standards and company policies.

Minimum Requirements

• Previous experience in an engineering administration, technical administration, project administration or document control position.
• Experience supporting technical teams within an engineering, construction, industrial or project-based environment.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
• Proven ability to maintain accurate records, spreadsheets, reports and document registers.
• Experience coordinating multiple administrative activities and working to project deadlines.
• Strong written and verbal communication skills.
• Excellent attention to detail, organisational ability and follow-through.
• Ability to work independently while supporting multiple stakeholders.

Highly Advantageous Experience

• Previous exposure to power generation, diesel generators, mining, mineral processing, EPC/EPCM projects, electrical infrastructure or mechanical installations.
• Experience working for engineering contractors, equipment suppliers or industrial maintenance companies.
• Exposure to construction projects, shutdowns, commissioning activities or project mobilisation.
• Familiarity with ERP systems such as SAP, Oracle or similar platforms.
• Experience with document management systems, project trackers, technical registers or engineering reporting.
• Previous experience in a contract, fixed-term or project-based assignment.

Ideal Candidate Profile

We are particularly interested in candidates who:

• Have a strong administrative background within a technical or engineering environment.
• Are comfortable working with engineers, project teams, contractors and suppliers.
• Are confident handling large volumes of information and maintaining accurate project records.
• Can manage competing priorities in a fast-paced, deadline-driven environment.
• Demonstrate initiative, professionalism, confidentiality and a solutions-focused approach.
• Are based in Gauteng and able to work within the required project environment.

Only shortlisted candidates will be contacted. Further information regarding the client and assignment will be shared during the recruitment process.