Administrative Associate - Level III Engineering

Prime Response, Inc.; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Prime Response, Inc. in Johannesburg is seeking an Administrative Associate to support data center construction project by coordinating documents, data input, and workflow across teams. The role involves preparation of correspondence, meeting scheduling, and handling routine inquiries.

Candidates should have a high school diploma or equivalent, strong communication, data entry, and ability to work with supervision. Experience in administrative support is valued.

Qualifications

• Communicates effectively with diverse audiences.
• Plans and aligns work to meet commitments.
• Shows urgency and enthusiasm in taking on new opportunities.
• Delivers customer-centric solutions and builds relationships.
• Holds self and others accountable to commitments.
• Uses data visualisation to tell business stories.
• Interprets data to draw meaningful insights and patterns.
• Possesses basic regulatory awareness for compliance.
• Has relevant work experience or specialized skills gained through education or on-the-job training.

Responsibilities

• Provides administrative support by researching, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it into documents and office systems.
• Performs data collection, data entry and report generation for departmental activities.
• Prepares correspondence, receives visitors, arranges conference calls and schedules meetings.
• Responds to inquiries from internal or external sources about the department and its processes.
• Prepares documentation for payment of vendors and enters payment requests into accounting system.
• Documents and maintains departmental policies and procedures.
• Participates in business improvement assignments and projects as needed.
• Performs other routine administrative activities as required.

Skills

Communication

Planning and prioritizing

Action orientation

Customer focus

Accountability

Data visualization

Data analytics

Licensing compliance

Team collaboration

Education

High school diploma or equivalent

Job description

Overview

Our client in the power generation industry is looking for an Administrative Associate to join their team in Johannesburg, South Africa for a data center construction project. The Administrative AssociateCoordinates documents and gathers and inputs data related to assigned administrative supportduties for a team, department, function or other organizational leader/group. Completes work with alimited degree of supervision.

Responsibilities

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports,presentations or forms; and office systems such as databases or spreadsheets.
• Completes data collection, data entry and report generation on various departmental relatedactivities.
• Performs associate functions as preparing correspondence, receiving visitors, arranging conferencecalls and scheduling meetings.
• Responds to, or redirects, routine to complex inquiries from external or internal sources about theorganization/department, its activities, or processes so callers/visitors are answered promptly andaccurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable;submits documentation and enters request for payments into accounting system; responds toinquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments andprojects as needed.
• Performs other routine to complex administrative activities as needed per the establishedprocedures of the organization and/or department.
• Act as an informal resource for colleagues with less experience.

Qualifications and Competencies

• Communicates effectively - Developing and delivering multi-mode communications that convey aclear understanding of the unique needs of different audiences.
• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizationalgoals.
• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, highenergy, and enthusiasm.
• Customer focus - Building strong customer relationships and delivering customer-centric solutions.
• Ensures accountability - Holding self and others accountable to meet commitments.
• Data Communication and Visualization - Constructs a tale of the business problem, root cause,solution options, and opportunities through illustrating data visually, including reports anddashboards.
• Data Analytics - Interprets information relying on knowledge of business or functional frameworks andleverages analytical problem-solving tools to draw conclusions and communicate meaningfulpatterns that drive business insights; assesses quality of data as an initial step of the analysis.
  
• High school diploma or certificate of completion of secondary education or equivalent experience tothe extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Requires significant relevant work experience or specialized skills obtained through education,training or on-the-job experience.