Administrative Assistant (Payroll Support) - ZR_2613_JOB

Red Ember Recruitment (PTY) Ltd; Waterkloof; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Red Ember Recruitment (PTY) Ltd in Pretoria is seeking an Administrative Assistant to support the Payroll department with day-to-day administrative tasks and payroll data handling. The role is administration-focused with a clear path to a Payroll Administrator position.

Ideal candidates will have strong Excel skills (including VLOOKUP, Pivot Tables and formulas), attention to detail, and the ability to manage multiple tasks. Experience with Sage 300 People and payroll reporting is a plus.

Qualifications

• Grade 12 / Matric.
• Previous administration experience.
• Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, formulas and data analysis; Macros (advantageous).
• Strong numerical and analytical ability.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Sage 300 People experience and payroll exposure (advantageous).
• Experience with UI19 submissions and payroll reporting (advantageous).
• Retail industry experience (advantageous).

Responsibilities

• Provide general administrative support to payroll.
• Assist with payroll reports preparation and data reconciliation.
• Maintain and update electronic records and documentation.
• Manage email correspondence and administrative tasks.
• Assist with internal administration projects and support functions.
• Ensure accuracy and completeness of company data and records.

Skills

Numerical ability

Analytical thinking

Organisational skills

Time-management

Independent worker

Team player

Excellent communication

Education

Grade 12 / Matric

Tools

Microsoft Excel

VLOOKUPs

Pivot Tables

Formulas & data analysis

Macros

Job description

Seeking a detail-oriented and highly organized Administrative Assistant to provide day-to-day administrative support to the Payroll department.

This role is currently administration-focused, with the opportunity to develop into a Payroll Administrator position in the future. Candidates with strong Excel skills and an interest in payroll administration will be highly regarded.

Administration:

• Provide general administrative support.
• Assist with the preparation and compilation of payroll reports.
• Maintain and update electronic records and documentation.
• Manage email correspondence and administrative tasks as required.
• Assist with various internal administration projects and support functions.
• Ensure accuracy and completeness of company data and records.

Reporting:

• Compile, update and distribute reports as required.
• Extract and analyse information using Microsoft Excel.
• Assist management with report preparation and data reconciliation.
• Generate ad hoc reports when requested.

Payroll Support:

• Assist with payroll-related administrative duties.
• Support the payroll function internally.
• Provide administrative assistance relating to employee information and payroll records.

Requirements

• Grade 12 / Matric.
• Previous administration experience.
• Advanced Microsoft Excel skills, including:
• VLOOKUPs (advantage)
• Pivot Tables
• Formulas and data analysis
• Macros (highly advantageous)
• Strong numerical and analytical ability.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to work independently and manage multiple tasks.

Advantageous Skills and Experience:

• Sage 300 People experience.
• Previous payroll administration exposure.
• Experience with UI19 submissions and payroll reporting.
• Retail industry experience.

Personal Attributes:

• Professional and reliable.
• Proactive and willing to learn.
• Strong problem-solving skills.
• Confidential and trustworthy.
• Excellent communication skills.
• Team player with a positive attitude.

Job ID:ZR_2613_JOB