Administrative Assistant & Data Coordinator

Jobcrystal; Cape Town; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Jobcrystal in Cape Town, South Africa, is seeking a capable administrative assistant to provide general clerical support to the team.

You will handle phone and email, data capture, document management, and basic reporting, with attention to detail and teamwork.

Requirements include Grade 12, 1-2 years in office support, proficiency in MS Word and Excel, and strong communication.

Qualifications

• Grade 12 / Matric is required.
• 1–2 years’ experience in a general administration or office support role.
• Good computer literacy, particularly MS Word and Excel.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to multitask and prioritise tasks.
• Professional and friendly manner.
• Ability to work independently and as part of a team.
• Good telephone and email etiquette.
• Strong administrative and record-keeping skills.
• Reliable, punctual and willing to learn.
• Previous experience with data capturing, filing and document management would be advantageous.
• Experience with an ERP, CRM or other business system would be an advantage.

Responsibilities

• Provide general administrative and clerical support to the team.
• Answer and direct phone calls and emails.
• Capture and update information on internal systems and databases.
• Prepare, format and maintain documents, reports and spreadsheets.
• Perform accurate data capturing and filing.
• Manage and maintain electronic and physical records; Assist with scheduling meetings and appointments.
• Prepare meeting agendas, minutes and supporting documents where required.
• Assist with quotations, invoices, purchase orders and basic documentation.
• Handle incoming and outgoing correspondence.
• Assist with stock, stationery and office supply management.
• Support colleagues with day-to-day administrative tasks.
• Liaise with clients, suppliers and internal departments when required.
• Ensure documents are completed accurately and submitted on time.
• Maintain confidentiality of company and customer information.
• Perform general office duties as required.

Skills

MS Word

Excel

Communication

Time management

Teamwork

Data entry

Education

Grade 12 / Matric

Tools

ERP

CRM

Job description

Jobcrystal in Cape Town, South Africa, is seeking a capable administrative assistant to provide general clerical support to the team.

You will handle phone and email, data capture, document management, and basic reporting, with attention to detail and teamwork.

Requirements include Grade 12, 1-2 years in office support, proficiency in MS Word and Excel, and strong communication.