Admin Assistant

Elegant Recruitments; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Elegant Recruitments in Pretoria is seeking an Administrative/Bookkeeping Assistant to manage inventory data, BOMs and ERP entries. You will support the Production and General Manager, organize documents, and keep ISO 9001 records up to date.

Candidate should have Grade 12, MS Office proficiency, good English, and strong organization. Experience in bookkeeping is advantageous, and you will work on-site in Pretoria.

Qualifications

• Grade 12 (Matric) required.
• Diplomatic/Bookkeeping diploma advantageous.
• Intermediate Excel or Google Sheets skills.
• Proficient with MS Office or Google Workspace.
• Fast and accurate typing and data capture.
• Excellent English communication (verbal & written).
• Strong organizational and prioritization abilities.
• Attention to detail with a proactive mindset.
• Must reside in Pretoria.

Responsibilities

• Capture and maintain inventory data and BOMs in the ERP system.
• Provide administrative support to Production and General Manager.
• Organize and maintain customer, supplier, and company documents.
• Maintain project documentation throughout lifecycle.
• Assist with bookkeeping: supplier POs and invoices.
• Schedule meetings and prepare minutes.
• Maintain ISO 9001 documentation and controls.
• Record-keeping and general office administration.
• Support day-to-day production/operations admin.

Skills

Typing speed & data capture

English communication

Organizational skills

Attention to detail

Education

Grade 12 / Matric

Administrative/Bookkeeping Diploma (advantageous)

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Capture and maintain inventory data and Bills of Materials (BOMs) on the ERP system.
• Provide administrative support to the Production Manager and General Manager.
• Organize, file, and maintain customer, supplier, and company documentation.
• Maintain and update project documentation throughout the project lifecycle.
• Assist with bookkeeping functions, including capturing supplier purchase orders and invoices.
• Schedule meetings, coordinate calendars, and prepare accurate meeting minutes.
• Maintain ISO 9001 documentation and record controls (training will be provided).
• Ensure accurate record keeping and assist with general office administration.
• Support day-to-day operational and production administration.

Minimum Requirements

• Grade 12 (Matric).
• Administrative and/or Bookkeeping Diploma will be advantageous.
• Intermediate Microsoft Excel or Google Sheets skills (formulas, formatting, data management).
• Proficient in Microsoft Office or Google Workspace.
• Fast and accurate typing and data capturing skills.
• Excellent verbal and written communication skills in English.
• Strong organizational, planning, and prioritization abilities.
• Excellent attention to detail with a proactive, solution-oriented mindset.
• Must currently reside in Pretoria.