Administration Clerk Production (X2 Posts)

EdUpStairs; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs is seeking an experienced administrative assistant to provide../../ endurance in auxiliary services. You will handle reception, filing, mail, and registry tasks, and support cross-functional teams.

The role requires relevant clerical experience, strong communication skills, and the ability to manage multiple tasks under pressure in a public service context. Durban-based posting with standard office hours.

Qualifications

• A relevant Senior/Grade 12 certificate (minimum) is required.
• Experience in clerical and administrative duties is advantageous.
• A National Diploma or Degree is advantageous.
• Knowledge of the legislative framework governing the Public Service.
• Proficiency in MS Word, Outlook, Excel and PowerPoint.
• Filing systems and archives knowledge.
• Cell phone administration knowledge.
• Ability to work under pressure; strong interpersonal relations; planning and organising skills; communication (verbal and written) skills.

Responsibilities

• Provide administrative support to Auxiliary Services.
• Arrange accommodation and flight bookings through service providers.
• Compile VA2 of the section.
• Record all incoming mail and invoices from Stakeholders.
• Prepare and compile submissions as per the request.
• Issuing of access cards to staff and visitors.
• Order access cards and keep registers.
• Ensure proper filing system.
• Perform switchboard relief duties.
• Ensure that customers are referred to promptly and correctly.
• Take messages and administer the correct distribution thereof.
• Supply basic information to customers regarding the Departmental services.
• To render administrative support through the provision of Registry services in the Provincial Office.
• Proper maintenance and implementation of approved filing system.
• Handling of incoming and outgoing mail.
• The controlling of insured and registered mail.
• Relieve on the switchboard duties.
• Ordering and distributing of stationery.

Skills

Verbal & written communication

Interpersonal skills

Planning & organising

Ability to work under pressure

Teamwork

Attention to detail

Education

Senior/Grade 12 certificate

National Diploma/Degree

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

• A Senior/Grade 12 certificate.
• Experience in clerical and administrative duties will serve as an added advantage.
• A National Diploma/Degree will serve as an added advantage.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of administrative procedures and policies.
• Computer literacy in MS word, Outlook, Excel and Power point.
• Knowledge of filing systems and archives.
• Knowledge of cell phone administration.
• Ability to work under pressure; strong interpersonal relations; planning and organising skills; communication (verbal and written) skills.

Duties

• Provide administrative support to Auxiliary Services.
• Arrange accommodation and flight bookings through service providers.
• Compile VA2 of the section.
• Record all incoming mail and invoices from Stakeholders.
• Prepare and compile submissions as per the request.
• Issuing of access cards to staff and visitors.
• Order access cards and keep registers.
• Ensure proper filing system.
• Perform switchboard relief duties.
• Ensure that customers are referred to promptly and correctly.
• Take messages and administer the correct distribution thereof.
• Supply basic information to customers regarding the Departmental services.
• To render administrative support through the provision of Registry services in the Provincial Office.
• Proper maintenance and implementation of approved filing system.
• Handling of incoming and outgoing mail.
• The controlling of insured and registered mail.
• Relieve on the switchboard duties.
• Ordering and distributing of stationery.